6 free offer letter templates (+ tips to write yours)
Hiring can be chaotic without a system, especially when you’re scaling your team. A standardized offer letter template that’s well-crafted, reusable, and customizable brings order.
With our free, ready-to-use offer letter templates in Proton Docs, you can quickly customize and send professional, compliant offers — without starting from scratch every time.
Download our free offer letter templates
Equip your team with our free templates that standardize the offer process, reduce back-and-forth, and create a better candidate experience. One easy download, simple to share, ready to use.
How to use our free offer letter templates
You can start using our templates right away. Here’s how:
- Open a template by clicking on it or browse all offer letter templates(new window).
- Select Save for later in the top-right corner.
- Log in or sign up for a Proton Account. The document will be instantly added to your Proton Drive, so you can edit it right away.

7 key components of an effective job offer letter template
When drafting a template, make sure the offer letter includes these essential sections:
- 1. Header and company information
- 2. Candidate information
- 3. Job details
- 4. Compensation and benefits
- 5. Conditions of employment
- 6. Information on how to accept the offer
- 7. Signature section
- 8. Don’t forget to review before sending
Use our offer letter templates for easier recruitment
With our cloud storage for business, you can easily customize and share offer letter templates. Create a Proton Drive account and collaborate securely with your team.

Frequently asked questions
- What is an offer letter?
- How does an offer letter help your business?
- What should be included in an offer letter?