all-in-one privacy solution":["Proton Unlimited é uma solução única de privacidade"],"Black Friday":["Black Friday"],"No ads. Privacy by default.":["Sem anúncios. Privacidade por padrão."],"People before profits":["Pessoas acima do lucro"],"Security through transparency":["Segurança por meio da transparência"],"The best Proton Mail ${ BLACK_FRIDAY } deals":["As melhores ofertas de ${ BLACK_FRIDAY } do Proton Mail"],"The world’s only community- supported email service":["O único serviço de e-mail do mundo apoiado pela comunidade"]},"specialoffer:limited":{"${ hours } hour":["${ hours } hora","${ hours } horas"],"${ hoursLeft }, ${ minutesLeft } and ${ secondsLeft } left":["${ hoursLeft }, ${ minutesLeft }, e ${ secondsLeft } restantes"],"${ minutes } minute":["${ minutes } minuto","${ minutes } minutos"],"${ seconds } second":["${ seconds } segundo","${ seconds } segundos"],"Limited time offer":["Oferta por tempo limitado"]},"specialoffer:listitem":{"Create multiple addresses":["Crie vários endereços"],"Hide-my-email aliases":["Use aliases do hide-my-email"],"Quickly unsubscribe from newsletters":["Cancele a assinatura de newsletters rapidamente"],"Use your own domain name":["Use seu próprio nome de domínio"]},"specialoffer:logos":{"As featured in":["Destaques"]},"specialoffer:metadescription":{"Get an encrypted email that protects your privacy":["Obtenha um e-mail criptografado que proteja sua privacidade"]},"specialoffer:metatitle":{"Proton Mail Black Friday Sale - Up to 40% off":["Oferta de Black Friday do Proton Mail - Até 40% de desconto"]},"specialoffer:newmetadescription":{"Get up to 40% off Proton Mail subscriptions this Black Friday. Find great deals on our secure end-to-end encrypted email plans.":["Obtenha até 40% de desconto nas assinaturas do Proton Mail nesta Black Friday. Confira ótimas ofertas em nossos planos de e-mail seguro com criptografia de ponta a ponta."]},"specialoffer:newmetatitle":{"Proton Mail Black Friday sale | Up to 40% off secure email":["Oferta de Black Friday do Proton Mail - Até 40% de desconto no e-mail protegido"]},"specialoffer:note":{"* Billed at ${ TOTAL_SUM } for the first year":["* Com o preço de ${ TOTAL_SUM } no primeiro ano"],"*Billed at ${ TOTAL_SUM } for the first 2 years":["*Com o preço de ${ TOTAL_SUM } nos primeiros dois anos"],"30-day money-back guarantee":["Garantia de reembolso de 30 dias"],"Billed at ${ TOTAL_SUM } for the first 2 years":["Com o preço de ${ TOTAL_SUM } nos primeiros dois anos"],"Billed at ${ TOTAL_SUM } for the first year":["Com o preço de ${ TOTAL_SUM } no primeiro ano"],"You save ${ SAVE_SUM }":["Economize ${ SAVE_SUM }"]},"specialoffer:off":{"${ PERCENT_OFF } off":["-${ PERCENT_OFF }"]},"specialoffer:testimonial":{"I love my ProtonMail":["Adoro ProtonMail"],"My favorite email service":["Meu serviço favorito de e-mail"],"Thanks Proton for keeping us all safe in the complicated internet universe.":["Agradecemos ao Proton por nos manter a salvo no complicado universo da internet."],"You get what you pay for. In the case of big tech, if you pay nothing, you get used. I quit using Gmail and switched to @ProtonMail":["Você recebe pelo que paga. No caso das grandes tecnologias, você se acostuma quando não paga nada. Parei de usar o Gmail e troquei para o @ProtonMail"]},"specialoffer:time":{"Days":["Dias"],"Hours":["Horas"],"Min":["Min"]},"specialoffer:title":{"And much more":["E muito mais"],"Safe from trackers":["A salvo de rastreadores"],"Stay organized":["Mantenha tudo organizado"],"Black Friday email deals":["Ofertas de e-mail da Black Friday"],"Don’t just take our word for it":["Não confie apenas em nossa palavra"],"Make your inbox yours":["Deixe sua caixa de entrada do seu jeito"],"Our story":["Nossa história"],"Transfer your data from Google in one click":["Transfira seus dados do Google com um clique"]},"specialoffer:tooltip":{"Access blocked content and browse privately. Includes ${ TOTAL_VPN_SERVERS }+ servers in ${ TOTAL_VPN_COUNTRIES }+ countries, connect up to 10 devices, access worldwide streaming services, malware and ad-blocker, and more.":["Acesse conteúdo bloqueado e navegue com privacidade. Inclui mais de ${ TOTAL_VPN_SERVERS } servidores em mais de ${ TOTAL_VPN_COUNTRIES } países, conexão com até 10 dispositivos, acesso a serviços de streaming do mundo todo, um bloqueador de anúncios e malware e muito mais."],"Easily share your calendar with your family, friends or colleagues, and view external calendars.":["Compartilhe facilmente seus calendários com amigos, familiares ou colegas e visualize calendários externos."],"Includes support for 1 custom email domain, 10 email addresses, 10 hide-my-email aliases, calendar sharing, and more.":["Inclui suporte para 1 domínio de e-mail personalizado, 10 endereços de e-mail, 10 aliases do hide-my-email, compartilhamento de calendário e muito mais."],"Includes support for 3 custom email domains, 15 email addresses, unlimited hide-my-email aliases, calendar sharing, and more.":["Inclui suporte para 3 domínios de e-mail personalizados, 15 endereços de e-mail, aliases ilimitados do hide-my-email, compartilhamento de calendário e muito mais."],"Manage up to 25 calendars, mobile apps, secured with end-to-end encryption, 1-click calendar import from Google, and more.":["Gerencie até 25 calendários, apps para dispositivos móveis, protegidos com criptografia de ponta a ponta, importação de calendário com 1 clique do Google e muito mais."]},"Status banner":{"Learn more":["Saiba mais"],"Please note that at the moment we are experiencing issues with the ${ issues[0] } service.":["No momento, estamos com problemas no serviço ${ issues[0] }."],"We are experiencing issues with one or more services at the moment.":["No momento, estamos com problemas em um ou mais serviços."]},"Status Banner":{"At the moment we are experiencing issues with the Proton VPN service":["No momento estamos enfrentando problemas com o serviço Proton VPN"],"Learn more":["Saiba mais"]},"steps":{"Step":["Etapa"]},"suggestions":{"Suggestions":["Sugestões"]},"Support":{"Sub category":["Subcategoria","Subcategorias"]},"Support article":{"${ readingTime } min":["${ readingTime } min","${ readingTime } min"],"Category":["Categoria","Categorias"],"Didn’t find what you were looking for?":["Não encontrou o que procura?"],"General contact":["Contato geral"],"Get help":["Obter ajuda"],"Legal contact":["Contato jurídico"],"Media contact":["Contato de mídia"],"Partnerships contact":["Contato de parcerias"],"Reading":["Leitura"]},"Support Form Platform option":{"VPN for Android TV":["VPN para Android TV"],"VPN for Apple TV":["VPN para Apple TV"],"VPN for Chromebook":["VPN para Chromebook"]},"Support troubleshooting":{"App version":["Versão do aplicativo"],"Browser":["Navegador"],"Check if this helps":["Confira se isso ajuda"],"Choose a product":["Selecione um produto"],"Did this solve your issue?":["Isso resolveu seu problema?"],"Faster assistance is just a few clicks away":["Assistência mais rápida a apenas alguns cliques de distância"],"How can we help?":["Como podemos ajudar?"],"No, contact support":["Não, entrar em contato com o suporte"],"Please fill out one field after another":["Preencha os campos em sequência"],"Please make your selections":["Faça suas seleções"],"Proton account":["Conta Proton"],"Proton for Business":["Proton for Business"],"Thank you for your feedback":["Agradecemos pelo feedback"],"What can we help with?":["Com o que podemos ajudar?"],"Yes":["Sim"]},"support_modal_search_query":{"Search query":["Consulta de pesquisa"]},"support_search_button":{"Search":["Pesquisar"]},"support_search_i_am_looking_for":{"I'm looking for":["Estou procurando"]},"SupportForm":{"For a faster resolution, please report the issue from the Bridge app: Help > Report a problem.":["Para uma resolução mais rápida, informe o problema no aplicativo Bridge: Ajuda > Comunicar um problema."],"Information":["Informações"]},"SupportForm:option":{"Account Security":["Segurança da conta"],"Contacts":["Contatos"],"Custom email domain":["Domínio de e-mail personalizado"],"Email delivery and Spam":["Entrega de e-mail e spam"],"Encryption":["Criptografia"],"Login and password":["Início de sessão e senha"],"Merge aliases and accounts":["Combinar alias e contas"],"Migrate to Proton":["Migrar para a Proton"],"Notifications":["Notificações"],"Other":["Outros"],"Plans and billing":["Planos e faturamento"],"Proton for Business":["Proton for Business"],"Sign up":["Criar conta"],"Storage":["Armazenamento"],"Users, addresses, and identities":["Usuários, endereços e identidades"]},"SupportForm:optionIntro":{"Select a topic":["Selecione um tópico"]},"Testimonial":{"Awards":["Prêmios"],"Customers":["Clientes"],"Featured":["Em destaque"],"Go to testimonial source":["Ir para a página inicial de depoimentos"],"Open source of award":["Abrir origem do prêmio"],"Open source of quote":["Abrir origem da citação"],"Reviews":["Avaliações"],"Videos":["Vídeos"],"Watch on TikTok":["Assistir no TikTok"],"Watch on YouTube":["Assistir no Youtube"]},"TestimonialCategory":{"Awards":["Prêmios"],"Customers":["Clientes"],"Featured":["Em destaque"],"Media":["Mídia"],"Reviews":["Avaliações"],"Videos":["Vídeos"]},"Text":{"If you need help, check out our ${ supportLink }.":["Se precisar de ajuda, confira nossa ${ supportLink }."],"The page you’re looking for might have been removed, or it could be an\nold link.":["É possível que a página que você está procurando tenha sido removida ou seja um\nlink antigo."],"Your question may already have an answer in our knowledge base:":["Talvez sua pergunta já tenha sido respondida em nossa base de conhecimento:"]},"Title":{"On this page":["Nesta página"],"Related articles":["Artigos relacionados"],"Share ${ thisPage }":["Compartilhar ${ thisPage }"],"Switch to Proton Pass - Contact us":["Mudar para o Proton Pass – Fale conosco"],"Thank you!":["Obrigado!"],"this page":["esta página"]},"tooltip_vpn":{"Access blocked content and browse privately. Includes ${ TOTAL_VPN_SERVERS }+ servers in ${ TOTAL_VPN_COUNTRIES }+ countries, highest VPN speed, ${ TOTAL_VPN_CONNECTIONS } VPN connections, worldwide streaming services, malware and ad-blocker, and more.":["Acesse conteúdo bloqueado e navegue com privacidade. Inclui mais de ${ TOTAL_VPN_SERVERS } servidores em mais de ${ TOTAL_VPN_COUNTRIES } países, a maior velocidade de VPN, ${ TOTAL_VPN_CONNECTIONS } conexões VPN, serviços de streaming do mundo todo, bloqueador de anúncios e malware e muito mais."]},"vpn_servers":{"Get Proton VPN Plus":["Obter Proton VPN Plus"]},"wallet_signup_2024:Action":{"Get Proton Wallet":["Obtenha o Proton Wallet"]},"wallet_signup_2024:Homepage hero product link title":{"Wallet":["Wallet"]},"wallet_signup_2024:Homepage product navigation bar":{"Wallet":["Wallet"]},"wallet_signup_2024:menu item":{"Bitcoin guide":["Guia sobre bitcoins"],"Proton Wallet news":["Novidades do Proton Wallet"],"Proton Wallet support":["Suporte do Proton Wallet"]},"wallet_signup_2024:Pricing":{"Includes everything in Proton Unlimited and":["Inclui todos os recursos do Proton Unlimited e"],"Limited availability":["Disponibilidade limitada"],"The easiest way to securely own, send, and receive Bitcoin":["A maneira mais fácil de guardar, enviar e receber bitcoins com segurança"]},"wallet_signup_2024:ProductRange":{"Discover Proton Wallet":["Conheça o Proton Wallet"],"Store and transact Bitcoin privately with an encrypted self-custody wallet.":["Guarde e negocie bitcoins de modo privado usando uma carteira com autocustódia criptografada."]},"wallet_signup_2024:wallet bitcoin":{"Learn about Bitcoin, the Internet's value network.":["Saiba mais sobre bitcoins, a rede de valor da internet."]},"wallet_signup_2024:wallet overview":{"Ensure you're always in control of your Bitcoin.":["Tenha certeza de ter sempre o controle das suas bitcoins."]},"wallet_signup_2024:wallet security":{"The encrypted, open-source wallet that puts you in control.":["A carteira criptografada e de código aberto que coloca você no controle."]}}},"base":"blog","cdn":{"enabledForAssets":true,"enabledForImages":true,"url":"https://pmecdn.protonweb.com/"},"unleashApi":"https://account.proton.me/api"};
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Seven email management tips for organizing your inbox and boosting productivity | Proton
With so much of your life spent on the internet, an organized inbox isn’t just a matter of being tidy — it’s about being productive and focusing your attention on tasks that really matter. The average office worker receives around 121 emails and sends 40(nova janela) each day, leading to unnecessary distractions and dips in concentration. It can take more than 23 minutes(nova janela) to reorient yourself after reading and responding to an email.
Since emails can sap your cognitive resources and decrease your efficiency, consider introducing these seven tips to your daily email routine to keep your head clear and inbox organized.
Tip one: Use custom folders and labels
Most email providers are equipped with advanced sorting capabilities, such as custom folders and labels(nova janela) that enable you to group your emails into different categories. Sorting your emails into folders declutters your inbox and makes it easier to locate a specific thread. Some email providers even allow you to create parent folders and subfolders to refine the process of storing emails.
Besides storing emails in folders, you can also apply multiple labels to an email and star it(nova janela) to denote importance. Starred emails can be found in the starred folder, whereas clicking on a label brings up all the emails tagged with it, letting you easily find the one that you need.
Tip two: Set filters
Filters(nova janela) are customized rules that help you sort your emails automatically when they land in your inbox. You can create filters according to the sender’s address, recipient’s address, email subject, and even attachment status. In addition, there are smart spam detection filters(nova janela) that send junk emails directly to your spam folder without any action on your part.
For granular control, some email providers also boast a block list feature that enables you to specify email addresses or domains you want to prevent from delivering messages to your inbox or custom folders.
Tip three: Archive emails
The archive folder is a handy way to keep a record of critical conversations and attachments indefinitely until you choose to delete them. By keeping them in a dedicated folder, it is unlikely that you’ll erase them by accident.
Tip four: Check your inbox at scheduled times
We all experience pressure to respond to emails quickly. However, reading emails immediately after they arrive in your inbox can dramatically lower your productivity and interrupt your concentration on key tasks.
Instead, you can block out certain times of the day to check your inbox. The amount of time required for reading and responding to emails depends on how frequently you want to go through your inbox and how many emails you typically receive. Carving out blocks of time to check your inbox not only adds structure to your day but also limits the amount of time you spend reading emails.
Tip five: Respond to emails in batches
Every time you switch between tasks, it takes a little while to regain your bearings. Repetitive tasks, like reading and responding to email, are most efficiently handled in batches.
Email batching is the practice of grouping emails together and responding to them in a single session. It enables you to read, process, and reply to emails only two or three times a day, decreasing context switches and minimizing exposure to distractions in your inbox. You can also create template responses for messages you need to send consistently, allowing you to get more done in less time.
If you want to send an email to a group of people, create a Contact group(nova janela). Rather than adding email addresses individually, Contact groups allow you to reach multiple recipients and send the same email to them without extra work.
Tip six: Unsubscribe from unnecessary newsletters
From product offers to curated news, newsletters can provide valuable information and keep you updated on the businesses you care about. However, if you are overwhelmed by the volume of daily emails you face, it might be time to unsubscribe from some newsletters(nova janela).
Take some time to go through your inbox and determine which newsletters and email lists you no longer enjoy. By unsubscribing from them, you are cleaning up your inbox and reducing future clutter. This can help you save time and be more productive in the long run.
Tip seven: Correct mistakes with the Undo send feature
If you’ve ever sent an email to the wrong recipient or forgotten to attach an important file, writing another email to apologize for your mistake is not only embarrassing but also time consuming.
Instead, you can use the Undo send(nova janela) feature to prevent this type of misstep. The Undo send feature works on a timer set between 5 to 20 seconds and recalls an email sent within that time frame. Once the email has been recalled, you can edit it to include the relevant information.
Use Proton Mail for a more private and organized inbox
At Proton, our vision is to build an internet where privacy is the default. We started with email as it is one of the oldest online communication technologies available, used globally by governments, businesses, and ordinary citizens. Since its launch in 2014, Proton Mail has become the world’s largest encrypted email provider, with an uncompromising focus on user security and privacy.
Emails sent between Proton Mail users are fully end-to-end encrypted(nova janela), and emails sent to non-Proton Mail users can be secured using the Encrypt for Outside(nova janela) feature. Additionally, we offer the following organizational features to help you declutter and structure your inbox:
Custom folders and labels
Spam filtering, allow lists, and block lists
Advanced sieve filters
Undo send
Unsubscribe button
Combine emails from separate email addresses into a single inbox
Our free accounts are fully funded by revenue from our paid plans, and we will never invade your privacy to spy on you or show you ads. If you want to support our mission and the development of new features, consider upgrading to a paid account(nova janela).
FAQ
What is email management?
Email management is the systematic approach of organizing and categorizing emails for maximum efficiency and productivity. It can help you cope with a high volume of emails without feeling overwhelmed. Some tips for effective email management include using labels and filters, archiving unimportant emails, and creating custom filters to weed out junk or spam emails.
How do I effectively manage emails?
Everyone has their own method for managing emails, but a popular method is to create folders or labels that categorize your emails from most urgent to least urgent. By prioritizing emails that are urgent, you can take action on items in a timely manner. Once you have dealt with those emails, archive or delete them so they do not clutter your inbox.
How do I organize email for productivity?
Organizing emails for productivity means minimizing routine work but maximizing output. In addition to using a folder system to sort your emails, you can set aside blocks of time to process similar types of emails and create templates for your go-to responses. If you find email notifications distracting, you can also disable them for a period of time until you are ready to check your inbox again.