all-in-one privacy solution":["O Proton Unlimited é uma solução única de privacidade"],"Black Friday":["Black Friday"],"No ads. Privacy by default.":["Sem anúncios. Privacidade por padrão."],"People before profits":["Pessoas acima do lucro"],"Security through transparency":["Segurança por meio da transparência"],"The best Proton Mail ${ BLACK_FRIDAY } deals":["As melhores ofertas de ${ BLACK_FRIDAY } do Proton Mail"],"The world’s only community- supported email service":["O único serviço de e-mail do mundo apoiado pela comunidade"]},"specialoffer:limited":{"${ hours } hour":["${ hours } hora","${ hours } horas"],"${ hoursLeft }, ${ minutesLeft } and ${ secondsLeft } left":["${ hoursLeft }, ${ minutesLeft }, e ${ secondsLeft } restantes"],"${ minutes } minute":["${ minutes } minuto","${ minutes } minutos"],"${ seconds } second":["${ seconds } segundo","${ seconds } segundos"],"Limited time offer":["Oferta por tempo limitado"]},"specialoffer:listitem":{"Create multiple addresses":["Crie vários endereços"],"Hide-my-email aliases":["Use aliases do hide-my-email"],"Quickly unsubscribe from newsletters":["Cancele a assinatura de newsletters rapidamente"],"Use your own domain name":["Use seu próprio nome de domínio"]},"specialoffer:logos":{"As featured in":["Destaques"]},"specialoffer:metadescription":{"Get an encrypted email that protects your privacy":["Obtenha um e-mail criptografado que proteja sua privacidade"]},"specialoffer:metatitle":{"Proton Mail Black Friday Sale - Up to 40% off":["Oferta de Black Friday do Proton Mail - Até 40% de desconto"]},"specialoffer:newmetadescription":{"Get up to 40% off Proton Mail subscriptions this Black Friday. Find great deals on our secure end-to-end encrypted email plans.":["Obtenha até 40% de desconto nas assinaturas do Proton Mail nesta Black Friday. Confira ótimas ofertas em nossos planos de e-mail seguro com criptografia de ponta a ponta."]},"specialoffer:newmetatitle":{"Proton Mail Black Friday sale | Up to 40% off secure email":["Oferta de Black Friday do Proton Mail - Até 40% de desconto no e-mail protegido"]},"specialoffer:note":{"* Billed at ${ TOTAL_SUM } for the first year":["* Com o preço de ${ TOTAL_SUM } no primeiro ano"],"*Billed at ${ TOTAL_SUM } for the first 2 years":["*Com o preço de ${ TOTAL_SUM } nos primeiros dois anos"],"30-day money-back guarantee":["Garantia de reembolso de 30 dias"],"Billed at ${ TOTAL_SUM } for the first 2 years":["Com o preço de ${ TOTAL_SUM } nos primeiros dois anos"],"Billed at ${ TOTAL_SUM } for the first year":["Com o preço de ${ TOTAL_SUM } no primeiro ano"],"You save ${ SAVE_SUM }":["Economize ${ SAVE_SUM }"]},"specialoffer:off":{"${ DISCOUNT } off":["-${ DISCOUNT }"],"${ PERCENT_OFF } off":["-${ PERCENT_OFF }"]},"specialoffer:testimonial":{"I love my ProtonMail":["Adoro ProtonMail"],"My favorite email service":["Meu serviço favorito de e-mail"],"Thanks Proton for keeping us all safe in the complicated internet universe.":["Agradecemos ao Proton por nos manter a salvo no complicado universo da internet."],"You get what you pay for. In the case of big tech, if you pay nothing, you get used. I quit using Gmail and switched to @ProtonMail":["Você recebe pelo que paga. No caso das grandes tecnologias, você se acostuma quando não paga nada. Parei de usar o Gmail e troquei para o @ProtonMail"]},"specialoffer:time":{"Days":["Dias"],"Hours":["Horas"],"Min":["Min"]},"specialoffer:title":{"And much more":["E muito mais"],"Make your inbox yours":["Deixe a caixa de entrada do seu jeito"],"Safe from trackers":["A salvo de rastreadores"],"Stay organized":["Mantenha-se organizado"],"Black Friday email deals":["Ofertas de e-mail da Black Friday"],"Don’t just take our word for it":["Não confie apenas em nossa palavra"],"Our story":["Nossa história"],"Transfer your data from Google in one click":["Transfira seus dados do Google com um clique"]},"specialoffer:tooltip":{"Access blocked content and browse privately. Includes ${ TOTAL_SERVERS }+ servers in ${ TOTAL_COUNTRIES }+ countries, connect up to 10 devices, access worldwide streaming services, malware and ad-blocker, and more.":["Acesse conteúdo bloqueado e navegue com privacidade. Inclui ${ TOTAL_SERVERS } servidores em +${ TOTAL_COUNTRIES } países, conecte até 10 dispositivos, acesse serviços de streaming do mundo todo, malware e bloqueador de anúncios e muito mais."],"Easily share your calendar with your family, friends or colleagues, and view external calendars.":["Compartilhe facilmente seus calendários com amigos, familiares ou colegas e visualize calendários externos."],"Includes support for 1 custom email domain, 10 email addresses, 10 hide-my-email aliases, calendar sharing, and more.":["Inclui suporte para 1 domínio de e-mail personalizado, 10 endereços de e-mail, 10 aliases do hide-my-email, compartilhamento de calendário e muito mais."],"Includes support for 3 custom email domains, 15 email addresses, unlimited hide-my-email aliases, calendar sharing, and more.":["Inclui suporte para 3 domínios de e-mail personalizados, 15 endereços de e-mail, aliases ilimitados do hide-my-email, compartilhamento de calendário e muito mais."],"Manage up to 25 calendars, mobile apps, secured with end-to-end encryption, 1-click calendar import from Google, and more.":["Gerencie até 25 calendários, apps para dispositivos móveis, protegidos com criptografia de ponta a ponta, importação de calendário com 1 clique do Google e muito mais."]},"Status Banner":{"At the moment we are experiencing issues with the Proton VPN service":["No momento estamos enfrentando problemas com o serviço Proton VPN"],"Learn more":["Saiba mais"]},"Status banner":{"Learn more":["Saiba mais"],"Please note that at the moment we are experiencing issues with the ${ issues[0] } service.":["No momento, estamos com problemas no serviço ${ issues[0] }."],"We are experiencing issues with one or more services at the moment.":["No momento, estamos com problemas em um ou mais serviços."]},"suggestions":{"Suggestions":["Sugestões"]},"Support":{"Sub category":["Subcategoria","Subcategorias"]},"Support article":{"${ readingTime } min":["${ readingTime } min","${ readingTime } min"],"Category":["Categoria","Categorias"],"Didn’t find what you were looking for?":["Não encontrou o que procura?"],"General contact":["Contato geral"],"Get help":["Obter ajuda"],"Legal contact":["Contato jurídico"],"Media contact":["Contato de mídia"],"Partnerships contact":["Contato de parcerias"],"Reading":["Leitura"]},"Support categories":{"Browse Proton product support":["Navegar pelo suporte a produtos da Proton"]},"Support category":{"There is no article in this category yet.":["Ainda não há nenhum artigo nesta categoria."]},"Support troubleshooting":{"--- Select ---":["--- Selecionar ---"],"Adding and importing contacts":["Adicionar e importar contatos"],"App version":["Versão do aplicativo"],"Automatically save contacts":["Salvar contatos automaticamente"],"Bridge connection issues with Outlook, Apple Mail or Thunderbird":["Problemas de conexão do Bridge com Outlook, Apple Mail ou Thunderbird"],"Browser":["Navegador"],"Check if this helps":["Confira se isso ajuda"],"Choose a category for your question":["Escolha uma categoria para sua pergunta"],"Connectivity errors on Android and iOS":["Erros de conexão no Android e iOS"],"Contacts":["Contatos"],"Custom domain":["Domínio personalizado"],"Desktop notifications":["Notificações na área de trabalho"],"Did this solve your issue ?":["Isso resolveu seu problema?"],"Difference between Combined Addresses Mode and Split Addresses Mode":["Diferença entre o modo de endereços combinados e o modo de endereços divididos"],"Differences between addresses, aliases, and sub-users":["Diferenças entre endereços, aliases e sub-usuários"],"Email notifications":["Notificações por e-mail"],"Email tracking protection":["Proteção de rastreamento de e-mail"],"Encryption":["Criptografia"],"Encryption keys management":["Gerenciamento de chaves de criptografia"],"Faster assistance is just a few clicks away — please make your selections":["Assistência mais rápida está a apenas alguns cliques de distância — faça suas seleções"],"How to avoid receiving spam messages":["Como evitar o recebimento de mensagens de spam"],"How to block unwanted email":["Como bloquear e-mails indesejados"],"How to configure your email client for Bridge":["Como configurar seu cliente de e-mail para o Bridge"],"How to create contact groups":["Como criar grupos de contato"],"How to create or edit CSV contacts":["Como criar ou editar contatos de CSV"],"How to install Proton Mail Bridge":["Como instalar o Proton Mail Bridge"],"How to merge duplicate contacts":["Como mesclar contatos duplicados"],"How to send encrypted messages to external users":["Como enviar mensagens criptografadas paa usuários externos"],"How to set up a custom domain":["Como configurar um domínio personalizado"],"How to unsubscribe from Apple’s TestFlight notification emails":["Como cancelar a assinatura dos e-mails de notificação do TestFlight da Apple"],"How to use auto-reply":["Como usar a resposta automática"],"How to use filters":["Como usar filtros"],"How to use folders and labels":["Como usar pastas e marcadores"],"How to use PGP encryption":["Como usar a criptografia PGP"],"Invalid password error while setting email client for Bridge":["Erro de senha inválida ao configurar o cliente de e-mail para o Bridge"],"Login security notification alerts":["Alertas de notificação de segurança de início de sessão"],"Manage mailbox appearance":["Gerenciar a aparência da caixa de correio"],"Mobile connectivity and synchronization":["Conexão e sincronização de dispositivos móveis"],"No, contact support":["Não, entrar em contato com o suporte"],"Notifications":["Notificações"],"Other":["Outro"],"Problems with deleting messages":["Problemas ao excluir mensagens"],"Problems with moving messages":["Problemas ao mover mensagens"],"Problems with read/unread message status":["Problemas com o status de mensagens lidas/não lidas"],"Proton Mail Bridge":["Proton Mail Bridge"],"Proton Mail settings":["Configurações do Proton Mail"],"Push notifications not arriving":["Notificação push não recebidas"],"Sending and receiving messages":["Envio e recebimento de mensagens"],"Sending and receiving messages limitations":["Limitações do envio e recebimento de mensagens"],"Sending and receiving troubleshooting":["Solução de problemas de envio e recebimento"],"Spam filtering, Allow and Block lists":["Filtros de spam, listas de bloqueios e permissões"],"Sub-users and organizations":["Sub-usuários e organizações"],"Thank you for your feedback":["Agradecemos pelo feedback"],"Troubleshooting":["Solução de problemas"],"Verify custom domain records & anti-spoofing":["Verificar registros de domínios personalizados e anti-falsificação"],"What can we help with ?":["Como podemos ajudar você?"],"What if your domain records fail (TXT, MX, SPF, DKIM, DMARC)":["O que fazer se seus registros de domínio falharem (TXT, MX, SPF, DKIM, DMARC)"],"What is encrypted on Proton Mail":["O que está criptografado no Proton Mail"],"Yes":["Sim"]},"support_modal_search_query":{"How to use a custom domain?":["Como usar um domínio personalizado?"],"Search query":["Consulta de pesquisa"]},"support_modal_search_result":{"Search result":["Resultado da pesquisa"]},"support_modal_title":{"Blog search":["Pesquisa no blog"],"Support search":["Pesquisa do suporte"]},"support_search_button":{"Search":["Pesquisar"]},"support_search_i_am_looking_for":{"I'm looking for":["Estou procurando"]},"SupportForm":{"For a faster resolution, please report the issue from the Bridge app: Help > Report a problem.":["Para uma resolução mais rápida, informe o problema no aplicativo Bridge: Ajuda > Comunicar um problema."],"Information":["Informações"]},"SupportForm:option":{"Account Security":["Segurança da conta"],"Contacts":["Contatos"],"Custom email domain":["Domínio de e-mail personalizado"],"Email delivery and Spam":["Entrega de e-mail e spam"],"Encryption":["Criptografia"],"Login and password":["Início de sessão e senha"],"Merge aliases and accounts":["Combinar alias e contas"],"Migrate to Proton":["Migrar para a Proton"],"Notifications":["Notificações"],"Other":["Outros"],"Plans and billing":["Planos e faturamento"],"Proton for Business":["Proton for Business"],"Sign up":["Criar conta"],"Storage":["Armazenamento"],"Users, addresses, and identities":["Usuários, endereços e identidades"]},"SupportForm:optionIntro":{"Select a topic":["Selecione um tópico"]},"swiss_baseed_feature":{"Swiss based":["Sediado na Suíça"]},"Testimonial":{"Awards":["Prêmios"],"Customers":["Clientes"],"Featured":["Em destaque"],"Go to testimonial source":["Ir para a página inicial de depoimentos"],"Reviews":["Avaliações"],"Videos":["Vídeos"]},"Text":{"Find the plan that's right for you":["Encontre o plano certo para você"],"If you need help, check out our ${ supportLink }.":["Se precisar de ajuda, confira nossa ${ supportLink }."],"The page you’re looking for might have been removed, or it could be an\nold link.":["É possível que a página que você está procurando tenha sido removida ou seja um\nlink antigo."]},"Title":{"On this page":["Nesta página"],"Related articles":["Artigos relacionados"],"Share ${ thisPage }":["Compartilhar ${ thisPage }"],"Thank you!":["Obrigado!"],"this page":["esta página"]},"Tooltip":{"More information":["Mais informações"]},"tooltip_calendar":{"Create up to 20 custom & shareable encrypted calendars. On top of that, add up to 5 calendars from friends, family, colleagues, and organizations.":["Crie até 20 calendários compartilháveis personalizados e criptografados. Além disso, é possível adicional até 5 calendários de amigos, família, colegas e organizações."]},"tooltip_vpn":{"Access blocked content and browse privately. Includes ${ TOTAL_SERVERS }+ servers in ${ TOTAL_COUNTRIES }+ countries, highest VPN speed, ${ TOTAL_VPN_CONNECTIONS } VPN connections, worldwide streaming services, malware and ad-blocker, and more.":["Acesse conteúdo bloqueado e navegue com privacidade. Inclui mais de ${ TOTAL_SERVERS } servidores em mais de +${ TOTAL_COUNTRIES } países, VPN com a mais alta velocidade, ${ TOTAL_VPN_CONNECTIONS } conexões VPN, serviços de streaming no mundo todo, malware e bloqueador de anúncios e muito mais."],"Access blocked content and browse privately. Includes ${ TOTAL_SERVERS }+ servers in ${ TOTAL_COUNTRIES }+ countries, highest VPN speed, 10 VPN connections, worldwide streaming services, malware and ad-blocker, and more.":["Acesse conteúdo bloqueado e navegue com privacidade. Inclui mais de ${ TOTAL_SERVERS } servidores em mais de +${ TOTAL_COUNTRIES } países, VPN com a mais alta velocidade, 10 conexões VPN, serviços de streaming no mundo todo, malware e bloqueador de anúncios e muito mais."]},"version_history_label":{"Version history":["Histórico de versões"]},"version_history_tooltip":{"Store up to ${ versionHistoryNumber } versions of each file for up to ${ years } years":["Armazene até ${ versionHistoryNumber } versões de cada arquivo por até ${ years } anos"]},"VideoModal":{"Get started in 2 minutes":["Comece em 2 minutos"]},"videosButtonLabel":{"Get started with videos":["Ver vídeos de suporte"]},"vpn_features_link":{"View VPN plans":["Visualizar planos de VPN"]},"vpn_features_useCase":{"Access blocked content and browse privately":["Acesse conteúdo bloqueado e navegue com privacidade"]}}},"unleashApi":"https://account.proton.me/api"};
// We need to import data (the framework context) from the server
// This Astro feature with define:vars works well but creates an inline script
// So we can't directly import the initFramework helper, we have to store the context
window.frameworkContext = frameworkContext;
})();
Using Proton Mail to send professional emails means that your business communications will be kept secure in the cloud. This means your outreach, agreements, meetings, and contacts are all kept secure with easy-to-use end-to-end encryption. However, before you can start making an impact with secure business emails, you need to know how to write professional emails that get the results you want.
What is the goal of your email?
The first step of writing an effective business email is understanding the goal of your message. Ask yourself what action you want your recipient to take once they have read your email. Once you have worked out what your goal is, you can make sure the rest of your email works to support it. Keeping the email concise and aimed at achieving your goal is key to writing a good professional email.
Who is the audience of your email?
Understanding the audience of your business email is key to ensuring your tone matches the circumstances. For example, if you’re emailing the CEO of a company you have not had contact with before, you should keep the email free from jokes and informalities. Once you get to know someone better, you may want to relax this formal approach to your emails so you can work on building a good professional relationship.
If you are writing an email to multiple people using either the CC or BCC functions, you will also need to consider the information you include in your professional email and who you are addressing it to. (For example, you should not use anyone’s name in an email where all contacts are BCC, or include private information in an email that has a CC recipient you do not have permission to share it with.)
How to write a professional email
Now you know the goal and audience of your email, you can start writing it, making sure you keep your message concise, relevant, and easy to read.
Subject line
Your subject line is the first part of the message that your recipient will see, and if you are sending a cold email (such as a sales pitch), your subject line could determine whether your recipient opens the email at all.
Don’t make your subject too long, or it may be truncated by the recipient’s email client or app.
Do not try to “click bait” your recipient into opening your business email by keeping your subject line vague. Instead, clearly summarize why you are contacting this person.
Include any additional pertinent information, such as whether the email needs to be responded to by a specific deadline, or if the email is urgent.
Salutations
If you are writing a particularly formal email, you can start the email with “Dear [name]”. However, for most professional emails, a simple “Hi” or “Hello” should suffice. Address the recipient by name where possible.
If you are sending an email to multiple people, you may want to address them all by name, although if you are using the BCC field, you should not use the names of any of the recipients in the email, as doing so will reveal that they are not the sole recipient of your message.
Formatting
When writing a professional email, you should make sure that the formatting you use makes the email easy to read, and follows formatting rules that will translate over to other email clients — this means using standard web fonts and unicode symbols. Custom fonts are unlikely to appear in your recipients’ inbox.
To make your email look professional and easy to digest, use:
Small paragraphs instead of continuous lines of text
Include hyperlinks instead of unformatted URLs
Bullet points or numbered lists instead of writing lists as paragraphs
How to sign off an email
The end of your email should summarize what your message is about, and reiterate what action your recipient should take once they have read it. Then you should sign off with a professional closing and your full name.
How you sign off your message depends on your relationship with the recipient and how formal the email is. For a close working relationship, “all the best” or “kind regards” are common ways to sign off your email. For more formal professional emails, consider “yours sincerely”, or “with gratitude”.
When writing any business email, you should avoid very informal closings such as “see ya”, or not including any closing at all — even if you have an email signature(new window).
Proofreading professional emails
Once you have written your professional email, you should ensure you proofread it before you send it.
The first step of proofreading your email is to ensure that the goal you set out before writing your email is clear throughout the message. Then prune back any parts of the email that are unnecessarily long, and make sure each sentence is as concise as possible.
Basic errors in your email will often mean that your message does not have the desired outcome once it lands in your recipient’s inbox.
Common email errors that you should always check for include:
Forgetting to add necessary attachments
Spelling errors and typos
Incorrectly spelled names
Incorrect dates and times
Sending professional emails with Proton Mail
Choosing the right email provider is an easy way to make sure your professional emails are more effective. Some domains, such as AOL or Hotmail(new window), are seen as informal or outdated, and can affect the way your recipients respond to your email before they’ve even opened it. This is particularly important if you are using your email address to apply for jobs. As business emails can contain sensitive information, keeping your messages private should be a top priority. With Proton Mail, all your business emails and attachments are automatically end-to-end encrypted, meaning only you and your recipient can read the contents of your messages (when sent to another Proton Mail account or when using the Proton Mail Encrypt for Outside(new window) feature).
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