all-in-one privacy solution":["Proton Unlimited es una solución de privacidad todo en uno"],"Black Friday":["Black Friday"],"No ads. Privacy by default.":["Sin anuncios. Privacidad por defecto."],"People before profits":["Primero las personas, luego los beneficios"],"Security through transparency":["Seguridad con transparencia"],"The best Proton Mail ${ BLACK_FRIDAY } deals":["Las mejores ofertas de Proton Mail en el ${ BLACK_FRIDAY }"],"The world’s only community- supported email service":["El único servicio de correo electrónico del mundo respaldado por la comunidad"]},"specialoffer:limited":{"${ hours } hour":["${ hours } hora","${ hours } horas"],"${ hoursLeft }, ${ minutesLeft } and ${ secondsLeft } left":["Tiempo restante: ${ hoursLeft }, ${ minutesLeft } y ${ secondsLeft }"],"${ minutes } minute":["${ minutes } minuto","${ minutes } minutos"],"${ seconds } second":["${ seconds } segundo","${ seconds } segundos"],"Limited time offer":["Oferta por tiempo limitado"]},"specialoffer:listitem":{"Create multiple addresses":["Cree múltiples direcciones"],"Hide-my-email aliases":["Seudónimos de hide-my-email"],"Quickly unsubscribe from newsletters":["Cancele suscripciones a boletines rápidamente"],"Use your own domain name":["Use su propio dominio"]},"specialoffer:logos":{"As featured in":["Tal como aparece en"]},"specialoffer:metadescription":{"Get an encrypted email that protects your privacy":["Obtenga un correo electrónico cifrado que protege su privacidad"]},"specialoffer:metatitle":{"Proton Mail Black Friday Sale - Up to 40% off":["Oferta de Black Friday de Proton Mail: hasta un 40% de descuento"]},"specialoffer:newmetadescription":{"Get up to 40% off Proton Mail subscriptions this Black Friday. Find great deals on our secure end-to-end encrypted email plans.":["Aproveche las rebajas de Black Friday y obtenga suscripciones de Proton Mail con hasta un 40 % de descuento. Encontrará las mejores ofertas en planes de correo electrónico seguro cifrado de extremo a extremo."]},"specialoffer:newmetatitle":{"Proton Mail Black Friday sale | Up to 40% off secure email":["Rebajas de Black Friday en Proton Mail | Hasta un 40 % de descuento en correo electrónico seguro"]},"specialoffer:note":{"* Billed at ${ TOTAL_SUM } for the first year":["*Con un costo de ${ TOTAL_SUM } durante el primer año"],"*Billed at ${ TOTAL_SUM } for the first 2 years":["*Con un costo de ${ TOTAL_SUM } durante los primeros 2 años"],"30-day money-back guarantee":["Garantía de devolución de dinero de 30 días"],"Billed at ${ TOTAL_SUM } for the first 2 years":["Con un costo de ${ TOTAL_SUM } durante los primeros 2 años"],"Billed at ${ TOTAL_SUM } for the first year":["Con un costo de ${ TOTAL_SUM } durante el primer año"],"You save ${ SAVE_SUM }":["Ahorre ${ SAVE_SUM }"]},"specialoffer:off":{"${ PERCENT_OFF } off":["-${ PERCENT_OFF }"]},"specialoffer:testimonial":{"I love my ProtonMail":["Amo mi Proton Mail"],"My favorite email service":["Mi servicio de correo electrónico favorito"],"Thanks Proton for keeping us all safe in the complicated internet universe.":["Gracias Proton por mantenernos a salvo en el complicado universo de Internet."],"You get what you pay for. In the case of big tech, if you pay nothing, you get used. I quit using Gmail and switched to @ProtonMail":["Obtiene aquello por lo que paga. En el caso de la gran tecnología, cuando uno no paga nada, se acostumbra. Dejé de usar Gmail y cambié a @ProtonMail"]},"specialoffer:time":{"Days":["Días"],"Hours":["Horas"],"Min":["min"]},"specialoffer:title":{"And much more":["Y mucho más"],"Safe from trackers":["A salvo de rastreadores"],"Stay organized":["Mantenga todo en orden"],"Black Friday email deals":["Ofertas en correo electrónico del Black Friday"],"Don’t just take our word for it":["No confíe solo en nuestra palabra"],"Make your inbox yours":["Haga que su bandeja de entrada sea suya"],"Our story":["Nuestra historia"],"Transfer your data from Google in one click":["Transfiera sus datos de Google con un solo clic"]},"specialoffer:tooltip":{"Access blocked content and browse privately. Includes ${ TOTAL_VPN_SERVERS }+ servers in ${ TOTAL_VPN_COUNTRIES }+ countries, connect up to 10 devices, access worldwide streaming services, malware and ad-blocker, and more.":["Acceda a contenidos bloqueados y navegue de forma privada. Incluye más de ${ TOTAL_VPN_SERVERS } servidores en más de ${ TOTAL_VPN_COUNTRIES } países, se conecta con hasta 10 dispositivos, accede a servicios de transmisión de todo el mundo, bloquea malware y publicidad y mucho más."],"Easily share your calendar with your family, friends or colleagues, and view external calendars.":["Comparta su calendario con familiares, amigos y compañeros fácilmente y consulte calendarios externos."],"Includes support for 1 custom email domain, 10 email addresses, 10 hide-my-email aliases, calendar sharing, and more.":["Incluye compatibilidad con 1 dominio de correo electrónico personalizado, 10 direcciones de correo electrónico, 10 seudónimos de hide-my-email, posibilidad de compartir calendario, etc."],"Includes support for 3 custom email domains, 15 email addresses, unlimited hide-my-email aliases, calendar sharing, and more.":["Incluye compatibilidad con 3 dominios de correo electrónico personalizado, 15 direcciones de correo electrónico, seudónimos ilimitados de hide-my-email, posibilidad de compartir calendario, etc."],"Manage up to 25 calendars, mobile apps, secured with end-to-end encryption, 1-click calendar import from Google, and more.":["Administre hasta 25 calendarios, apps móviles, protegido con cifrado de extremo a extremo, importación de calendario con 1 clic desde Google y más."]},"Status banner":{"Learn more":["Más información"],"Please note that at the moment we are experiencing issues with the ${ issues[0] } service.":["Tenga en cuenta que, en este momento, estamos experimentando problemas con el servicio ${ issues[0] }."],"We are experiencing issues with one or more services at the moment.":["En este momento, tenemos problemas con uno o más servicios."]},"Status Banner":{"At the moment we are experiencing issues with the Proton VPN service":["En este momento, tenemos problemas con el servicio Proton VPN."],"Learn more":["Más información"]},"steps":{"Step":["Paso"]},"suggestions":{"Suggestions":["Sugerencias"]},"Support":{"Sub category":["Subacategoria","Subcategorías"]},"Support article":{"${ readingTime } min":["${ readingTime } minuto","${ readingTime } minutos"],"Category":["Categoría","Categorías"],"Didn’t find what you were looking for?":["¿No encontró lo que buscaba?"],"General contact":["Contacto general"],"Get help":["Obtener ayuda"],"Legal contact":["Contacto legal"],"Media contact":["Contacto para medios"],"Partnerships contact":["Contacto para colaboradores"],"Reading":["Lectura"]},"Support Form Platform option":{"VPN for Android TV":["VPN para Android TV"],"VPN for Chromebook":["VPN para Chromebook"]},"Support troubleshooting":{"App version":["Versión de la app"],"Browser":["Navegador"],"Check if this helps":["Compruebe si le sirve"],"Choose a product":["Elija un producto"],"Did this solve your issue?":["¿Le ha resultado útil para resolver el problema?"],"Faster assistance is just a few clicks away":["Solo le separan unos clics de una asistencia más rápida"],"How can we help?":["¿Cómo podemos ayudarle?"],"No, contact support":["No, contactar a soporte"],"Please fill out one field after another":["Complete un campo después de otro"],"Please make your selections":["Realice sus selecciones"],"Proton account":["Cuenta de Proton"],"Proton for Business":["Proton for Business"],"Thank you for your feedback":["Gracias por sus comentarios"],"What can we help with?":["¿En qué podemos ayudarle?"],"Yes":["Sí"]},"support_modal_search_query":{"Search query":["Consulta"]},"support_search_button":{"Search":["Buscar"]},"support_search_i_am_looking_for":{"I'm looking for":["Busco"]},"SupportForm":{"For a faster resolution, please report the issue from the Bridge app: Help > Report a problem.":["Para una resolución más rápida, reporte el problema desde la app Bridge: Ayuda > Reportar un problema."],"Information":["Información"]},"SupportForm:option":{"Account Security":["Seguridad de la cuenta"],"Contacts":["Contactos"],"Custom email domain":["Dominio de correo electrónico personalizado"],"Email delivery and Spam":["Entrega de correo electrónico y spam"],"Encryption":["Cifrado"],"Login and password":["Inicio de sesión y contraseña"],"Merge aliases and accounts":["Combinar alias y cuentas"],"Migrate to Proton":["Migrar a Proton"],"Notifications":["Notificaciones"],"Other":["Otros"],"Plans and billing":["Planes y facturación"],"Proton for Business":["Proton for Business"],"Sign up":["Regístrese"],"Storage":["Almacenamiento"],"Users, addresses, and identities":["Usuarios, direcciones e identidades"]},"SupportForm:optionIntro":{"Select a topic":["Seleccione un tema"]},"swiss_baseed_feature":{"Swiss based":["Con sede en Suiza"]},"Testimonial":{"Awards":["Premios"],"Customers":["Clientes"],"Featured":["Destacados"],"Go to testimonial source":["Ir a la fuente testimonial"],"Open source of award":["Abrir fuente del premio"],"Open source of quote":["Abrir fuente de la cita"],"Reviews":["Reseñas"],"Videos":["Videos"],"Watch on TikTok":["Ver en TikTok"],"Watch on YouTube":["Ver en YouTube"]},"TestimonialCategory":{"Awards":["Premios"],"Customers":["Clientes"],"Featured":["Destacados"],"Media":["Medios"],"Reviews":["Reseñas"],"Videos":["Videos"]},"Text":{"If you need help, check out our ${ supportLink }.":["Si necesita ayuda, consulte nuestra ${ supportLink }."],"The page you’re looking for might have been removed, or it could be an\nold link.":["Es posible que la página que busca haya sido eliminada o que sea un\nenlace antiguo."],"Your question may already have an answer in our knowledge base:":["Puede que haya respuesta a su pregunta en nuestra base de conocimientos:"]},"Title":{"On this page":["En esta página"],"Related articles":["Artículos relacionados"],"Share ${ thisPage }":["Compartir ${ thisPage }"],"Switch to Proton Pass - Contact us":["Cambie a Proton Pass - Contáctenos"],"Thank you!":["¡Gracias!"],"this page":["esta página"]},"Tooltip":{"More information":["Más información"]},"tooltip_vpn":{"Access blocked content and browse privately. Includes ${ TOTAL_VPN_SERVERS }+ servers in ${ TOTAL_VPN_COUNTRIES }+ countries, highest VPN speed, ${ TOTAL_VPN_CONNECTIONS } VPN connections, worldwide streaming services, malware and ad-blocker, and more.":["Acceda a contenidos bloqueados y navegue de forma privada. Incluye más de ${ TOTAL_VPN_SERVERS } servidores en más de ${ TOTAL_VPN_COUNTRIES } países, la mayor velocidad VPN, ${ TOTAL_VPN_CONNECTIONS } conexiones VPN, servicios de transmisión en todo el mundo, bloqueador de malware y publicidad y mucho más."]},"vpn_servers":{"Get Proton VPN Plus":["Obtener Proton VPN Plus"]},"wallet_signup_2024:Action":{"Get Proton Wallet":["Obtener Proton Wallet"]},"wallet_signup_2024:Homepage hero product link title":{"Wallet":["Wallet"]},"wallet_signup_2024:Homepage product navigation bar":{"Wallet":["Wallet"]},"wallet_signup_2024:menu item":{"Bitcoin guide":["Guía sobre Bitcoin"],"Proton Wallet news":["Novedades sobre Proton Wallet"],"Proton Wallet support":["Soporte para Proton Wallet"]},"wallet_signup_2024:Pricing":{"Includes everything in Proton Unlimited and":["Incluye todas las funciones en Proton Unlimited y"],"Limited availability":["Disponibilidad limitada"],"The easiest way to securely own, send, and receive Bitcoin":["La forma más fácil de retener, enviar y recibir Bitcoin con seguridad"]},"wallet_signup_2024:ProductRange":{"Discover Proton Wallet":["Descubra Proton Wallet"],"Store and transact Bitcoin privately with an encrypted self-custody wallet.":["Almacene Bitcoin y negocie de forma privada con una cartera de autocustodia cifrada."]},"wallet_signup_2024:wallet bitcoin":{"Learn about Bitcoin, the Internet's value network.":["Infórmese sobre Bitcoin, la red de valor de internet."]},"wallet_signup_2024:wallet overview":{"Ensure you're always in control of your Bitcoin.":["Asegúrese de tener siempre el control de su Bitcoin."]},"wallet_signup_2024:wallet security":{"The encrypted, open-source wallet that puts you in control.":["La cartera cifrada de código abierto que le permite controlarlo todo."]}}},"base":"blog","cdn":{"enabledForAssets":true,"enabledForImages":true,"url":"https://pmecdn.protonweb.com/"},"unleashApi":"https://account.proton.me/api"};
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Seven email management tips for organizing your inbox and boosting productivity | Proton
With so much of your life spent on the internet, an organized inbox isn’t just a matter of being tidy — it’s about being productive and focusing your attention on tasks that really matter. The average office worker receives around 121 emails and sends 40(nueva ventana) each day, leading to unnecessary distractions and dips in concentration. It can take more than 23 minutes(nueva ventana) to reorient yourself after reading and responding to an email.
Since emails can sap your cognitive resources and decrease your efficiency, consider introducing these seven tips to your daily email routine to keep your head clear and inbox organized.
Tip one: Use custom folders and labels
Most email providers are equipped with advanced sorting capabilities, such as custom folders and labels(nueva ventana) that enable you to group your emails into different categories. Sorting your emails into folders declutters your inbox and makes it easier to locate a specific thread. Some email providers even allow you to create parent folders and subfolders to refine the process of storing emails.
Besides storing emails in folders, you can also apply multiple labels to an email and star it(nueva ventana) to denote importance. Starred emails can be found in the starred folder, whereas clicking on a label brings up all the emails tagged with it, letting you easily find the one that you need.
Tip two: Set filters
Filters(nueva ventana) are customized rules that help you sort your emails automatically when they land in your inbox. You can create filters according to the sender’s address, recipient’s address, email subject, and even attachment status. In addition, there are smart spam detection filters(nueva ventana) that send junk emails directly to your spam folder without any action on your part.
For granular control, some email providers also boast a block list feature that enables you to specify email addresses or domains you want to prevent from delivering messages to your inbox or custom folders.
Tip three: Archive emails
The archive folder is a handy way to keep a record of critical conversations and attachments indefinitely until you choose to delete them. By keeping them in a dedicated folder, it is unlikely that you’ll erase them by accident.
Tip four: Check your inbox at scheduled times
We all experience pressure to respond to emails quickly. However, reading emails immediately after they arrive in your inbox can dramatically lower your productivity and interrupt your concentration on key tasks.
Instead, you can block out certain times of the day to check your inbox. The amount of time required for reading and responding to emails depends on how frequently you want to go through your inbox and how many emails you typically receive. Carving out blocks of time to check your inbox not only adds structure to your day but also limits the amount of time you spend reading emails.
Tip five: Respond to emails in batches
Every time you switch between tasks, it takes a little while to regain your bearings. Repetitive tasks, like reading and responding to email, are most efficiently handled in batches.
Email batching is the practice of grouping emails together and responding to them in a single session. It enables you to read, process, and reply to emails only two or three times a day, decreasing context switches and minimizing exposure to distractions in your inbox. You can also create template responses for messages you need to send consistently, allowing you to get more done in less time.
If you want to send an email to a group of people, create a Contact group(nueva ventana). Rather than adding email addresses individually, Contact groups allow you to reach multiple recipients and send the same email to them without extra work.
Tip six: Unsubscribe from unnecessary newsletters
From product offers to curated news, newsletters can provide valuable information and keep you updated on the businesses you care about. However, if you are overwhelmed by the volume of daily emails you face, it might be time to unsubscribe from some newsletters(nueva ventana).
Take some time to go through your inbox and determine which newsletters and email lists you no longer enjoy. By unsubscribing from them, you are cleaning up your inbox and reducing future clutter. This can help you save time and be more productive in the long run.
Tip seven: Correct mistakes with the Undo send feature
If you’ve ever sent an email to the wrong recipient or forgotten to attach an important file, writing another email to apologize for your mistake is not only embarrassing but also time consuming.
Instead, you can use the Undo send(nueva ventana) feature to prevent this type of misstep. The Undo send feature works on a timer set between 5 to 20 seconds and recalls an email sent within that time frame. Once the email has been recalled, you can edit it to include the relevant information.
Use Proton Mail for a more private and organized inbox
At Proton, our vision is to build an internet where privacy is the default. We started with email as it is one of the oldest online communication technologies available, used globally by governments, businesses, and ordinary citizens. Since its launch in 2014, Proton Mail has become the world’s largest encrypted email provider, with an uncompromising focus on user security and privacy.
Emails sent between Proton Mail users are fully end-to-end encrypted(nueva ventana), and emails sent to non-Proton Mail users can be secured using the Encrypt for Outside(nueva ventana) feature. Additionally, we offer the following organizational features to help you declutter and structure your inbox:
Custom folders and labels
Spam filtering, allow lists, and block lists
Advanced sieve filters
Undo send
Unsubscribe button
Combine emails from separate email addresses into a single inbox
Our free accounts are fully funded by revenue from our paid plans, and we will never invade your privacy to spy on you or show you ads. If you want to support our mission and the development of new features, consider upgrading to a paid account(nueva ventana).
FAQ
What is email management?
Email management is the systematic approach of organizing and categorizing emails for maximum efficiency and productivity. It can help you cope with a high volume of emails without feeling overwhelmed. Some tips for effective email management include using labels and filters, archiving unimportant emails, and creating custom filters to weed out junk or spam emails.
How do I effectively manage emails?
Everyone has their own method for managing emails, but a popular method is to create folders or labels that categorize your emails from most urgent to least urgent. By prioritizing emails that are urgent, you can take action on items in a timely manner. Once you have dealt with those emails, archive or delete them so they do not clutter your inbox.
How do I organize email for productivity?
Organizing emails for productivity means minimizing routine work but maximizing output. In addition to using a folder system to sort your emails, you can set aside blocks of time to process similar types of emails and create templates for your go-to responses. If you find email notifications distracting, you can also disable them for a period of time until you are ready to check your inbox again.
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