all-in-one privacy solution":["O Proton Unlimited é uma solução única de privacidade"],"Black Friday":["Black Friday"],"No ads. Privacy by default.":["Sem anúncios. Privacidade por padrão."],"People before profits":["Pessoas acima do lucro"],"Security through transparency":["Segurança por meio da transparência"],"The best Proton Mail ${ BLACK_FRIDAY } deals":["As melhores ofertas de ${ BLACK_FRIDAY } do Proton Mail"],"The world’s only community- supported email service":["O único serviço de e-mail do mundo apoiado pela comunidade"]},"specialoffer:limited":{"${ hours } hour":["${ hours } hora","${ hours } horas"],"${ hoursLeft }, ${ minutesLeft } and ${ secondsLeft } left":["${ hoursLeft }, ${ minutesLeft }, e ${ secondsLeft } restantes"],"${ minutes } minute":["${ minutes } minuto","${ minutes } minutos"],"${ seconds } second":["${ seconds } segundo","${ seconds } segundos"],"Limited time offer":["Oferta por tempo limitado"]},"specialoffer:listitem":{"Create multiple addresses":["Crie vários endereços"],"Hide-my-email aliases":["Use aliases do hide-my-email"],"Quickly unsubscribe from newsletters":["Cancele a assinatura de newsletters rapidamente"],"Use your own domain name":["Use seu próprio nome de domínio"]},"specialoffer:logos":{"As featured in":["Destaques"]},"specialoffer:metadescription":{"Get an encrypted email that protects your privacy":["Obtenha um e-mail criptografado que proteja sua privacidade"]},"specialoffer:metatitle":{"Proton Mail Black Friday Sale - Up to 40% off":["Oferta de Black Friday do Proton Mail - Até 40% de desconto"]},"specialoffer:newmetadescription":{"Get up to 40% off Proton Mail subscriptions this Black Friday. Find great deals on our secure end-to-end encrypted email plans.":["Obtenha até 40% de desconto nas assinaturas do Proton Mail nesta Black Friday. Confira ótimas ofertas em nossos planos de e-mail seguro com criptografia de ponta a ponta."]},"specialoffer:newmetatitle":{"Proton Mail Black Friday sale | Up to 40% off secure email":["Oferta de Black Friday do Proton Mail - Até 40% de desconto no e-mail protegido"]},"specialoffer:note":{"* Billed at ${ TOTAL_SUM } for the first year":["* Com o preço de ${ TOTAL_SUM } no primeiro ano"],"*Billed at ${ TOTAL_SUM } for the first 2 years":["*Com o preço de ${ TOTAL_SUM } nos primeiros dois anos"],"30-day money-back guarantee":["Garantia de reembolso de 30 dias"],"Billed at ${ TOTAL_SUM } for the first 2 years":["Com o preço de ${ TOTAL_SUM } nos primeiros dois anos"],"Billed at ${ TOTAL_SUM } for the first year":["Com o preço de ${ TOTAL_SUM } no primeiro ano"],"You save ${ SAVE_SUM }":["Economize ${ SAVE_SUM }"]},"specialoffer:off":{"${ DISCOUNT } off":["-${ DISCOUNT }"],"${ PERCENT_OFF } off":["-${ PERCENT_OFF }"]},"specialoffer:testimonial":{"I love my ProtonMail":["Adoro ProtonMail"],"My favorite email service":["Meu serviço favorito de e-mail"],"Thanks Proton for keeping us all safe in the complicated internet universe.":["Agradecemos ao Proton por nos manter a salvo no complicado universo da internet."],"You get what you pay for. In the case of big tech, if you pay nothing, you get used. I quit using Gmail and switched to @ProtonMail":["Você recebe pelo que paga. No caso das grandes tecnologias, você se acostuma quando não paga nada. Parei de usar o Gmail e troquei para o @ProtonMail"]},"specialoffer:time":{"Days":["Dias"],"Hours":["Horas"],"Min":["Min"]},"specialoffer:title":{"And much more":["E muito mais"],"Make your inbox yours":["Deixe a caixa de entrada do seu jeito"],"Safe from trackers":["A salvo de rastreadores"],"Stay organized":["Mantenha-se organizado"],"Black Friday email deals":["Ofertas de e-mail da Black Friday"],"Don’t just take our word for it":["Não confie apenas em nossa palavra"],"Our story":["Nossa história"],"Transfer your data from Google in one click":["Transfira seus dados do Google com um clique"]},"specialoffer:tooltip":{"Access blocked content and browse privately. Includes ${ TOTAL_SERVERS }+ servers in ${ TOTAL_COUNTRIES }+ countries, connect up to 10 devices, access worldwide streaming services, malware and ad-blocker, and more.":["Acesse conteúdo bloqueado e navegue com privacidade. Inclui ${ TOTAL_SERVERS } servidores em +${ TOTAL_COUNTRIES } países, conecte até 10 dispositivos, acesse serviços de streaming do mundo todo, malware e bloqueador de anúncios e muito mais."],"Easily share your calendar with your family, friends or colleagues, and view external calendars.":["Compartilhe facilmente seus calendários com amigos, familiares ou colegas e visualize calendários externos."],"Includes support for 1 custom email domain, 10 email addresses, 10 hide-my-email aliases, calendar sharing, and more.":["Inclui suporte para 1 domínio de e-mail personalizado, 10 endereços de e-mail, 10 aliases do hide-my-email, compartilhamento de calendário e muito mais."],"Includes support for 3 custom email domains, 15 email addresses, unlimited hide-my-email aliases, calendar sharing, and more.":["Inclui suporte para 3 domínios de e-mail personalizados, 15 endereços de e-mail, aliases ilimitados do hide-my-email, compartilhamento de calendário e muito mais."],"Manage up to 25 calendars, mobile apps, secured with end-to-end encryption, 1-click calendar import from Google, and more.":["Gerencie até 25 calendários, apps para dispositivos móveis, protegidos com criptografia de ponta a ponta, importação de calendário com 1 clique do Google e muito mais."]},"Status Banner":{"At the moment we are experiencing issues with the Proton VPN service":["No momento estamos enfrentando problemas com o serviço Proton VPN"],"Learn more":["Saiba mais"]},"Status banner":{"Learn more":["Saiba mais"],"Please note that at the moment we are experiencing issues with the ${ issues[0] } service.":["No momento, estamos com problemas no serviço ${ issues[0] }."],"We are experiencing issues with one or more services at the moment.":["No momento, estamos com problemas em um ou mais serviços."]},"suggestions":{"Suggestions":["Sugestões"]},"Support":{"Sub category":["Subcategoria","Subcategorias"]},"Support article":{"${ readingTime } min":["${ readingTime } min","${ readingTime } min"],"Category":["Categoria","Categorias"],"Didn’t find what you were looking for?":["Não encontrou o que procura?"],"General contact":["Contato geral"],"Get help":["Obter ajuda"],"Legal contact":["Contato jurídico"],"Media contact":["Contato de mídia"],"Partnerships contact":["Contato de parcerias"],"Reading":["Leitura"]},"Support categories":{"Browse Proton product support":["Navegar pelo suporte a produtos da Proton"]},"Support category":{"There is no article in this category yet.":["Ainda não há nenhum artigo nesta categoria."]},"Support troubleshooting":{"--- Select ---":["--- Selecionar ---"],"App version":["Versão do aplicativo"],"Browser":["Navegador"],"Check if this helps":["Confira se isso ajuda"],"Choose a category for your question":["Escolha uma categoria para sua pergunta"],"Choose a product":["Selecione um produto"],"Did this solve your issue ?":["Isso resolveu seu problema?"],"Faster assistance is just a few clicks away — please make your selections":["Assistência mais rápida está a apenas alguns cliques de distância — faça suas seleções"],"No, contact support":["Não, entrar em contato com o suporte"],"Proton account":["Conta Proton"],"Proton Bridge":["Proton Bridge"],"Proton Calendar":["Proton Calendar"],"Proton Drive":["Proton Drive"],"Proton for Business":["Proton for Business"],"Proton Mail":["Proton Mail"],"Proton Pass":["Proton Pass"],"Proton VPN":["Proton VPN"],"Thank you for your feedback":["Agradecemos pelo feedback"],"Troubleshooting":["Solução de problemas"],"What can we help with ?":["Como podemos ajudar você?"],"Yes":["Sim"]},"support_modal_search_query":{"Search query":["Consulta de pesquisa"]},"support_search_button":{"Search":["Pesquisar"]},"support_search_i_am_looking_for":{"I'm looking for":["Estou procurando"]},"SupportForm":{"For a faster resolution, please report the issue from the Bridge app: Help > Report a problem.":["Para uma resolução mais rápida, informe o problema no aplicativo Bridge: Ajuda > Comunicar um problema."],"Information":["Informações"]},"SupportForm:option":{"Account Security":["Segurança da conta"],"Contacts":["Contatos"],"Custom email domain":["Domínio de e-mail personalizado"],"Email delivery and Spam":["Entrega de e-mail e spam"],"Encryption":["Criptografia"],"Login and password":["Início de sessão e senha"],"Merge aliases and accounts":["Combinar alias e contas"],"Migrate to Proton":["Migrar para a Proton"],"Notifications":["Notificações"],"Other":["Outros"],"Plans and billing":["Planos e faturamento"],"Proton for Business":["Proton for Business"],"Sign up":["Criar conta"],"Storage":["Armazenamento"],"Users, addresses, and identities":["Usuários, endereços e identidades"]},"SupportForm:optionIntro":{"Select a topic":["Selecione um tópico"]},"swiss_baseed_feature":{"Swiss based":["Sediado na Suíça"]},"Testimonial":{"Awards":["Prêmios"],"Customers":["Clientes"],"Featured":["Em destaque"],"Go to testimonial source":["Ir para a página inicial de depoimentos"],"Reviews":["Avaliações"],"Videos":["Vídeos"]},"Text":{"Find the plan that's right for you":["Encontre o plano certo para você"],"If you need help, check out our ${ supportLink }.":["Se precisar de ajuda, confira nossa ${ supportLink }."],"The page you’re looking for might have been removed, or it could be an\nold link.":["É possível que a página que você está procurando tenha sido removida ou seja um\nlink antigo."]},"Title":{"On this page":["Nesta página"],"Related articles":["Artigos relacionados"],"Share ${ thisPage }":["Compartilhar ${ thisPage }"],"Thank you!":["Obrigado!"],"this page":["esta página"]},"Tooltip":{"More information":["Mais informações"]},"tooltip_calendar":{"Create up to 20 custom & shareable encrypted calendars. On top of that, add up to 5 calendars from friends, family, colleagues, and organizations.":["Crie até 20 calendários compartilháveis personalizados e criptografados. Além disso, é possível adicional até 5 calendários de amigos, família, colegas e organizações."]},"tooltip_vpn":{"Access blocked content and browse privately. Includes ${ TOTAL_SERVERS }+ servers in ${ TOTAL_COUNTRIES }+ countries, highest VPN speed, ${ TOTAL_VPN_CONNECTIONS } VPN connections, worldwide streaming services, malware and ad-blocker, and more.":["Acesse conteúdo bloqueado e navegue com privacidade. Inclui mais de ${ TOTAL_SERVERS } servidores em mais de +${ TOTAL_COUNTRIES } países, VPN com a mais alta velocidade, ${ TOTAL_VPN_CONNECTIONS } conexões VPN, serviços de streaming no mundo todo, malware e bloqueador de anúncios e muito mais."],"Access blocked content and browse privately. Includes ${ TOTAL_SERVERS }+ servers in ${ TOTAL_COUNTRIES }+ countries, highest VPN speed, 10 VPN connections, worldwide streaming services, malware and ad-blocker, and more.":["Acesse conteúdo bloqueado e navegue com privacidade. Inclui mais de ${ TOTAL_SERVERS } servidores em mais de +${ TOTAL_COUNTRIES } países, VPN com a mais alta velocidade, 10 conexões VPN, serviços de streaming no mundo todo, malware e bloqueador de anúncios e muito mais."]},"version_history_label":{"Version history":["Histórico de versões"]},"version_history_tooltip":{"Store up to ${ versionHistoryNumber } versions of each file for up to ${ years } years":["Armazene até ${ versionHistoryNumber } versões de cada arquivo por até ${ years } anos"]},"vpn_features_link":{"View VPN plans":["Visualizar planos de VPN"]},"vpn_features_useCase":{"Access blocked content and browse privately":["Acesse conteúdo bloqueado e navegue com privacidade"]}}},"unleashApi":"https://account.proton.me/api"};
// We need to import data (the framework context) from the server
// This Astro feature with define:vars works well but creates an inline script
// So we can't directly import the initFramework helper, we have to store the context
window.frameworkContext = frameworkContext;
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10 email security best practices to protect your small business | Proton
The single biggest threat to your business’s online security is malicious emails. As owners and managers, it’s up to you to require email security best practices among your employees and institute a security-minded culture within your organization.
Contrary to popular myth, the most effective hacking techniques require almost no technical skill. A hacker only needs an internet connection, an email account, and a knack for deception. Phishing email attacks remain the most common and devastating attack vector. These attacks use various social engineering strategies and target end users (i.e. your employees) rather than infrastructure.
These attacks have become so widespread that the FBI put out a public service announcement in 2022, calling business email compromise “The $43 Billion Scam(new window).” Filings with financial institutions between June 2016 and December 2021 revealed compromised business emails impacted more than 240,000 victims in all 50 states and 177 countries.
In this article, we explain how implementing email security best practices can minimize your organization’s vulnerability.
Email security best practices
Given that hackers tend to exploit human mistakes rather than technical ones, your company’s security policy should emphasize each employee’s role in preventing cyberattacks. Here are the main points you may want to focus on:
1. Education
The most important thing you can do is keep security a priority among your team. Start by understanding the common phishing attacks and share updates and reminders with your employees regularly. We’ve published articles documenting new kinds of phishing scams. You might want to share examples of attacks you receive with your team to keep them alert.
2. Limit public information
Attackers cannot target your employees if they don’t know their email addresses. Don’t publish non-essential contact details on your website or on any public directories, including phone numbers or physical addresses. All these pieces of information can help attackers engineer an attack.
It’s good practice to limit the number of people who know your real email address. Proton allows you to create multiple email addresses (including email addresses using your company’s custom domain with a Proton for Business plan). Additionally, hide-my-email aliases in Proton Mail are a way to protect your identity, control spam, and prevent phishing.
Hide-my-email aliases are unique, randomly generated email addresses you can share publicly instead of your real email address, meaning you can create accounts, receive emails, and reply in your Proton Mail mailbox without revealing your identity.
A Proton Business plan will give you an unlimited number of aliases to create as many as you need. You’ll find your hide-my-email aliases in our new Security Center in Proton Mail.
Phishing attacks are seldom perfectly executed. Often there’s a tell, such as a bizarre address (e.g. service145@mail.145.com), unusual links (e.g. amazon.net.ru), or a high number of typos or formatting mistakes in the text. If it looks suspicious, employees should report it.
4. Beware links and attachments
Your employees should be skeptical anytime they receive an email from an unknown sender. Do not click on links or download attachments without verifying the source first and establishing the legitimacy of the link or attachment. Attachments are especially dangerous because they may contain malware, such as ransomware or spyware, that can compromise the device or network.
5. Hover over hyperlinks
Never click on hyperlinked text without hovering your cursor over the link first to check the destination URL, which should appear in the lower corner of your window. Sometimes the hacker might disguise a malicious link as a short URL. You can retrieve the original URL using this tool(new window).
6. Never enter your password
Unless you’re 100% certain the website is legitimate, you should never enter your password anywhere. If you aren’t logging in to your account and you haven’t requested to reset your password, then password reset links are likely part of a phishing attack. Password managers, in addition to helping you use strong, unique passwords, can detect fake websites for you.
If in doubt, ask. It’s better to be safe than sorry. Your employees should be instructed to check with IT staff or a manager any time they have doubts about an email.
7. Enable two-factor authentication (2FA)
As another line of defense against account compromise, Proton allows you to enable two-factor authentication (2FA)or make it mandatory for your org. When enabled, 2FA requires you to enter a six-digit code generated on your smartphone before gaining access to your account, in addition to your username and password. This assures that even if hackers learn your password, they would still be prevented from logging in.
8. Monitor authentication logs
Authentication Logs are another special security feature in Proton Mail. This allows you to check whether someone else has access to your account. If someone else does have access or if you accidentally stayed logged in on a device you don’t control, you can log out of other sessions remotely.
9. Use a VPN
The virtual private network (VPN) was originally developed to let remote workers securely access corporate intranets as though they were physically connected to their office’s local area network (new window)(LAN).
Many businesses may find it useful to provide employees individual VPN subscriptions to give them the ability to access the internet privately.
Proton VPN for Business (new window)encrypts the online traffic of your business to provide an extra layer of defense against hacking and surveillance. When you connect to Proton VPN’s unique Secure Core architecture(new window), your internet traffic is routed to a VPN server in a privacy-friendly country, such as Switzerland, Iceland, and Sweden. That means any third party monitoring your traffic will only be able to trace it back to the edge of Proton’s VPN network, allowing you to conduct business with a strong sense of security and privacy.
A VPN for your business could be particularly useful for employees who must travel across international borders, where governments are increasing internet restrictions and content censorship(new window), making it difficult to use the internet freely. With Proton VPN, you can bypass region blocks and censorship, allowing you to access the content you need to do your work while being safe and private.
10. Use a secure email service
Security training is your best defense, but it isn’t the only defense. It’s important to choose an email service provider that takes security seriously. As a privacy-first alternative to platforms like Microsoft and Google, Proton Mail uses advanced encryption to make sure nobody — not even Proton — can access your data. We have also implemented a number of unique security features designed to minimize the threat of email-based attacks on your small business, including several dedicated anti-phishing technologies.
Using Proton Mail is just like using any other email provider, so you won’t need to do any training or onboarding with your team. All the encryption happens automatically, with no extra steps.
Protect your business with Proton
A Proton for Business plan includes Proton Drive, Proton Pass, and Proton VPN. With these tools, you can store and share files securely, manage your team’s login details and bank cards, and ensure your internet connection is private. Launching the suite of tools that comes with your Proton for Business plan is a straightforward process with a few easy steps.
We offer two plans:
Proton Mail Essentials: Our simplest plan offers secure email with 15 GB of total storage and 10 addresses per user, support for three custom email domains, and basic VPN access on one device per user. This plan also includes basic features for Proton Pass and Proton Drive.
Proton Business: Our upgraded business plan gives you secure email with 500 GB of storage and 15 email addresses per user, support for 10 custom email domains, and the highest speed VPN on 10 devices per user with more servers worldwide and extra security features. This plan also includes all Proton Pass and Proton Drive functionality.
We built our user-friendly platform with familiarity and ease of use in mind. We have published a number of resources on our website, including this safe email guide and resources about the GDPR and HIPAA, that can help guide your organization’s security policy.
By following the email security best practices above and choosing a security-focused email service, you can significantly reduce your chance of falling victim to an email attack and keeping your business safe.
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