all-in-one privacy solution":["Proton Unlimited is een all-in-one privacy-oplossing"],"Black Friday":["Black Friday"],"No ads. Privacy by default.":["Geen advertenties. Standaard privacy."],"People before profits":["Mensen vóór winst"],"Security through transparency":["Veiligheid door openheid"],"The best Proton Mail ${ BLACK_FRIDAY } deals":["De beste ${ BLACK_FRIDAY }-deals voor Proton Mail"],"The world’s only community- supported email service":["'s Werelds enige door de community ondersteunde e-mailservice"]},"specialoffer:limited":{"${ hours } hour":["${ hours } uur","${ hours } uur"],"${ hoursLeft }, ${ minutesLeft } and ${ secondsLeft } left":["Nog ${ hoursLeft }, ${ minutesLeft } en ${ secondsLeft } resterend"],"${ minutes } minute":["${ minutes } minuut","${ minutes } minuten"],"${ seconds } second":["${ seconds } seconde","${ seconds } seconden"],"Limited time offer":["Aanbieding beperkt geldig"]},"specialoffer:listitem":{"Create multiple addresses":["Maak meerdere e-mailadressen aan"],"Hide-my-email aliases":["Hide-my-email-aliassen"],"Quickly unsubscribe from newsletters":["Meld u eenvoudig af voor nieuwsbrieven"],"Use your own domain name":["Gebruik uw eigen domeinnaam"]},"specialoffer:logos":{"As featured in":["Zoals te lezen in"]},"specialoffer:metadescription":{"Get an encrypted email that protects your privacy":["Kies voor beveiligde e-mail die uw privacy beschermt"]},"specialoffer:metatitle":{"Proton Mail Black Friday Sale - Up to 40% off":["Proton Mail Black Friday Sale - Tot 40% korting"]},"specialoffer:newmetadescription":{"Get up to 40% off Proton Mail subscriptions this Black Friday. Find great deals on our secure end-to-end encrypted email plans.":["Profiteer tijdens Black Friday van wel 40% korting op Proton Mail-abonnementen. Bekijk geweldige aanbiedingen voor onze veilige, end-to-end versleutelde e-mailabonnementen."]},"specialoffer:newmetatitle":{"Proton Mail Black Friday sale | Up to 40% off secure email":["Proton Mail Black Friday Sale | Tot 40% korting op veilige e-mail"]},"specialoffer:note":{"* Billed at ${ TOTAL_SUM } for the first year":["*U betaalt ${ TOTAL_SUM } voor het eerste jaar"],"*Billed at ${ TOTAL_SUM } for the first 2 years":["*U betaalt ${ TOTAL_SUM } voor de eerste 2 jaar"],"30-day money-back guarantee":["30 dagen niet-goed-geld-terug-garantie"],"Billed at ${ TOTAL_SUM } for the first 2 years":["U betaalt ${ TOTAL_SUM } voor de eerste 2 jaar"],"Billed at ${ TOTAL_SUM } for the first year":["U betaalt ${ TOTAL_SUM } voor het eerste jaar"],"You save ${ SAVE_SUM }":["U bespaart ${ SAVE_SUM }"]},"specialoffer:off":{"${ PERCENT_OFF } off":["−${ PERCENT_OFF }"]},"specialoffer:testimonial":{"I love my ProtonMail":["Ik ben fan van ProtonMail"],"My favorite email service":["Mijn favoriete e-mailservice"],"Thanks Proton for keeping us all safe in the complicated internet universe.":["Proton houdt ons allemaal veilig in het complexe internetuniversum."],"You get what you pay for. In the case of big tech, if you pay nothing, you get used. I quit using Gmail and switched to @ProtonMail":["Je krijgt waarvoor je betaalt. In het geval van Big Tech betekent 'gratis' dat je wordt gebruikt. Ik ben gestopt met Gmail en overgestapt op @ProtonMail"]},"specialoffer:time":{"Days":["Dagen"],"Hours":["Uur"],"Min":["Min"]},"specialoffer:title":{"And much more":["En nog veel meer"],"Safe from trackers":["Beschermd tegen trackers"],"Stay organized":["Blijf georganiseerd"],"Black Friday email deals":["Black Friday-deals voor e-mail"],"Don’t just take our word for it":["U hoeft ons niet te geloven"],"Make your inbox yours":["Maak uw inbox van u"],"Our story":["Ons verhaal"],"Transfer your data from Google in one click":["Zet uw gegevens van Google over met één klik"]},"specialoffer:tooltip":{"Access blocked content and browse privately. Includes ${ TOTAL_VPN_SERVERS }+ servers in ${ TOTAL_VPN_COUNTRIES }+ countries, connect up to 10 devices, access worldwide streaming services, malware and ad-blocker, and more.":["Bekijk geblokkeerde inhoud en surf privé. Met ${ TOTAL_VPN_SERVERS }+ servers in meer dan ${ TOTAL_VPN_COUNTRIES } landen, verbinding met maximaal 10 apparaten, wereldwijd toegang tot streamingdiensten, malware- en advertentieblokkering, en meer."],"Easily share your calendar with your family, friends or colleagues, and view external calendars.":["Deel uw agenda eenvoudig met uw familie, vrienden of collega's, en bekijk externe agenda's."],"Includes support for 1 custom email domain, 10 email addresses, 10 hide-my-email aliases, calendar sharing, and more.":["Ondersteuning voor 1 aangepast e-maildomein, 10 e-mailadressen, 10 hide-my-email-aliassen, gedeelde agenda's en meer."],"Includes support for 3 custom email domains, 15 email addresses, unlimited hide-my-email aliases, calendar sharing, and more.":["Ondersteuning voor 3 aangepaste e-maildomeinen, 15 e-mailadressen, onbeperkt hide-my-email-aliassen, gedeelde agenda's en meer."],"Manage up to 25 calendars, mobile apps, secured with end-to-end encryption, 1-click calendar import from Google, and more.":["Beheer tot 25 agenda's, mobiele apps, beveiligd met end-to-end versleuteling, agenda's van Google importeren met 1 klik, en meer."]},"Status banner":{"Learn more":["Meer informatie"],"Please note that at the moment we are experiencing issues with the ${ issues[0] } service.":["We ondervinden op dit moment problemen met de ${ issues[0] }service."],"We are experiencing issues with one or more services at the moment.":["We ondervinden momenteel problemen met een of meer services."]},"Status Banner":{"At the moment we are experiencing issues with the Proton VPN service":["Momenteel werkt de dienst van Proton VPN niet naar behoren"],"Learn more":["Meer informatie"]},"steps":{"Step":["Stap"]},"suggestions":{"Suggestions":["Suggesties"]},"Support":{"Sub category":["Subcategorie","Subcategorieën"]},"Support article":{"${ readingTime } min":["${ readingTime } min","${ readingTime } min"],"Category":["Categorie","Categorieën"],"Didn’t find what you were looking for?":["Niet gevonden wat u zocht?"],"General contact":["Algemene contactgegevens"],"Get help":["Krijg hulp"],"Legal contact":["Contactgegevens voor juridische zaken"],"Media contact":["Contactgegevens voor media"],"Partnerships contact":["Contactgegevens voor partnerschappen"],"Reading":["Lezen"]},"Support Form Platform option":{"VPN for Android TV":["VPN voor Android TV"],"VPN for Apple TV":["VPN voor Apple TV"],"VPN for Chromebook":["VPN voor Chromebook"]},"Support troubleshooting":{"App version":["App-versie"],"Browser":["Browser"],"Check if this helps":["Kijk of dit helpt"],"Choose a product":["Kies een product"],"Did this solve your issue?":["Heeft dit uw probleem opgelost?"],"Faster assistance is just a few clicks away":["Snellere hulp is met een paar klikken geregeld"],"How can we help?":["Hoe kunnen we helpen?"],"No, contact support":["Nee, contact opnemen met ondersteuning"],"Please fill out one field after another":["Vul de velden achter elkaar in"],"Please make your selections":["Maak een keuze"],"Proton account":["Proton-account"],"Proton for Business":["Proton for Business"],"Thank you for your feedback":["Bedankt voor uw feedback"],"What can we help with?":["Waar kunnen we mee helpen?"],"Yes":["Ja"]},"support_modal_search_query":{"Search query":["Zoekopdracht"]},"support_search_button":{"Search":["Zoeken"]},"support_search_i_am_looking_for":{"I'm looking for":["Ik ben op zoek naar"]},"SupportForm":{"For a faster resolution, please report the issue from the Bridge app: Help > Report a problem.":["Om problemen sneller op te lossen, meldt u het via de Bridge-app: Help > Een probleem melden."],"Information":["Informatie"]},"SupportForm:option":{"Account Security":["Accountbeveiliging"],"Contacts":["Contactpersonen"],"Custom email domain":["Aangepast e-maildomein"],"Email delivery and Spam":["E-maillevering en spam"],"Encryption":["Versleuteling"],"Login and password":["Inlognaam en wachtwoord"],"Merge aliases and accounts":["Aliassen en accounts 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Includes ${ TOTAL_VPN_SERVERS }+ servers in ${ TOTAL_VPN_COUNTRIES }+ countries, highest VPN speed, ${ TOTAL_VPN_CONNECTIONS } VPN connections, worldwide streaming services, malware and ad-blocker, and more.":["Bekijk geblokkeerde inhoud en surf privé. 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Every healthcare business must be HIPAA compliant when handling sensitive patient information. The cost of noncompliance can be devastating for a business of any size.
Failing to to achieve HIPAA compliance in your email communications, for example, can lead to severe penalties, including substantial fines and legal consequences.
If you use Microsoft 365 and Outlook, it’s vital to understand Microsoft’s limitations regarding HIPAA compliance and what that could mean for your business.
This article explores these limitations and suggests alternatives to keep your business — and client information — secure, and private.
Is Outlook HIPAA compliant?
When it comes to HIPAA compliance, the most concerning limitation of Microsoft 365 is the lack of end-to-end encryption (E2EE) and zero-access encryption. E2EE ensures emails are encrypted on the sender’s device and can only be decrypted by the recipient.
Zero-access encryption applies to emails sent from outside providers that don’t offer E2EE. Proton, for example, encrypts those emails we receive in such a way that Proton servers can’t decrypt them. This is a way to protect all data, even emails sent from providers that don’t use PGP.
Microsoft’s limited encryption means that data stored on its servers is not fully protected. Microsoft can access this data, and it could be exposed in a data breach. This poses significant risks to the privacy of personal health information (PHI). Exposure of PHI could lead to severe consequences, including hefty fines for non-compliance with HIPAA regulations.
Financially, organizations can face hefty fines ranging from $100 to $50,000 per violation, with annual maximums reaching up to $1.5 million.
A HIPAA violation can erode patient trust and harm the organization’s standing in the healthcare community. Moreover, serious violations can result in criminal charges, leading to potential imprisonment for individuals involved. In some cases, non-compliance can also jeopardize licensing, threatening the organization’s ability to operate.
Given these high stakes, relying on a service like Outlook, which requires extensive customization and ongoing vigilance to maintain compliance, poses significant risks.
Choose a workspace that makes HIPAA compliance easy
Proton Mail offers a straightforward, secure solution designed with privacy and compliance in mind. Here’s why Proton Mail is the better choice for healthcare organizations.
End-to-end and zero-access encryption
Proton Mail’s default end-to-end encryption ensures that only the intended recipients can read your emails, safeguarding PHI throughout its lifecycle. This makes protecting health information easy without needing additional steps or third-party tools. With zero-access encryption, not even Proton can access your emails. This ensures maximum privacy and security, giving healthcare providers peace of mind that sensitive patient data is fully protected.
Comprehensive BAA coverage
Proton Mail offers a Business Associate Agreement (BAA) to all users, covering all its services. This eliminates the risk of using non-compliant tools and ensures your organization meets all HIPAA requirements.
User-friendly interface
Proton Mail’s intuitive design makes it easy for administrators and staff to use without extensive configuration. This reduces the risk of errors and helps teams work quickly and securely. Plus, Proton Mail supports integration with popular desktop clients like Microsoft Outlook, Apple Mail, and Mozilla Thunderbird, in addition to our desktop apps.
Backed by strong privacy legislation
Based in Switzerland, Proton Mail benefits from some of the world’s strongest privacy laws. Proton Mail’s commitment to privacy is well-established, making it a trusted choice for healthcare organizations.
Accessibility on all devices
Proton Mail offers web and mobile apps, ensuring your team can access their encrypted emails anywhere. Whether at a desk or on the go, Proton Mail provides seamless access to secure communications.
Advanced administrative control
The admin panel is your control center to manage user accounts, add storage, and audit users — all from one location. If an employee’s account is compromised, administrators can quickly reset passwords and log out of all active sessions to keep the network safe.
Easy to organize
With customizable filters and organization tools, Proton Mail helps keep your documents and patient records easily accessible. Sort messages into folders and label them automatically based on sender, recipient, or content.
Dedicated support
Proton for Business customers get priority support from our expert team. From setting up a domain to adding more storage, our team is ready to help via email or phone, ensuring a smooth transition and ongoing assistance.
Getting your business started with Proton
Proton apps are private by default. Thanks to our built-in encryption, we help healthcare providers, researchers, and administrators comply with health privacy laws without any extra steps or having to use third-party tools.
Proton Mail offers several plans:
Proton Mail Essentials: Our simplest plan offers secure email with 15 GB of total storage and 10 addresses per user, support for three custom email domains, and basic VPN access on one device per user. This plan also includes basic features for Proton Pass and Proton Drive.
Proton Business: Our upgraded business plan gives you secure email with 500 GB of storage and 15 email addresses per user, support for 10 custom email domains, and the highest speed VPN on 10 devices per user with more servers worldwide and extra security features. This plan also includes all Proton Pass and Proton Drive functionality.
At Proton, our mission is to make it easy for you to protect your most sensitive information. Unlike Big Tech companies, we put your privacy first and never commoditize your personal data for profit.
By using Proton Mail, you’re not only ensuring HIPAA compliance but also supporting a company dedicated to upholding your basic human right to privacy. Our features, such as end-to-end encryption, zero-access encryption, and comprehensive BAA coverage, provide all the security your organization needs to operate in a safe, optimal way.
Switching to Proton Mail is simple with our Easy Switch feature, allowing you to seamlessly transition all your emails, contacts, and calendars from other services.
When you create a Proton Mail account, you’re not only protecting your most valuable business and patient data, you’re also helping build a better internet where privacy is the default.