all-in-one privacy solution":["Proton Unlimited jest wszystko-w-jednym rozwiązaniem prywatności"],"Black Friday":["Czarny Piątek"],"No ads. Privacy by default.":["Brak reklam. Prywatność w standardzie."],"People before profits":["Ludzie przed zyskiem"],"Security through transparency":["Bezpieczeństwo dzięki przejrzystości"],"The best Proton Mail ${ BLACK_FRIDAY } deals":["Najlepsze oferty Proton Mail ${ BLACK_FRIDAY }"],"The world’s only community- supported email service":["Jedyna na świecie społecznościowa- obsługiwana usługa e-mail"]},"specialoffer:limited":{"${ hours } hour":["${ hours } godzina","${ hours } godziny","${ hours } godzin","${ hours } godziny"],"${ hoursLeft }, ${ minutesLeft } and ${ secondsLeft } left":["Pozostało: ${ hoursLeft }, ${ minutesLeft } i ${ secondsLeft }"],"${ minutes } minute":["${ minutes } minuta","${ minutes } minuty","${ minutes } minut","${ minutes } minuty"],"${ seconds } second":["${ seconds } sekunda","${ seconds } sekundy","${ seconds } sekund","${ seconds } sekundy"],"Limited time offer":["Oferta ograniczona czasowo"]},"specialoffer:listitem":{"Create multiple addresses":["Utwórz wiele adresów"],"Hide-my-email aliases":["Aliasy hide-my-email"],"Quickly unsubscribe from newsletters":["Szybko anuluj subskrypcję biuletynów"],"Use your own domain name":["Korzystaj z własnej nazwy domeny"]},"specialoffer:logos":{"As featured in":["Opinie naszych klientów"]},"specialoffer:metadescription":{"Get an encrypted email that protects your privacy":["Uzyskaj zaszyfrowaną usługę e-mail, która chroni Twoją prywatność"]},"specialoffer:metatitle":{"Proton Mail Black Friday Sale - Up to 40% off":["Wyprzedaż Proton Mail z okazji Czarnego Piątku – uzyskaj do 40% zniżki"]},"specialoffer:newmetadescription":{"Get up to 40% off Proton Mail subscriptions this Black Friday. Find great deals on our secure end-to-end encrypted email plans.":["Uzyskaj do 40% zniżki na subskrypcje Proton Mail w ten Czarny Piątek. Znajdź wspaniałe oferty naszych bezpiecznych planów usługi poczty elektronicznej w szyfrowaniu end-to-end."]},"specialoffer:newmetatitle":{"Proton Mail Black Friday sale | Up to 40% off secure email":["Wyprzedaż Proton Mail z okazji Czarnego Piątku | Do 40% zniżki na bezpieczną pocztę elektroniczną"]},"specialoffer:note":{"* Billed at ${ TOTAL_SUM } for the first year":["* Płatne ${ TOTAL_SUM } za pierwszy rok"],"*Billed at ${ TOTAL_SUM } for the first 2 years":["* Płatne ${ TOTAL_SUM } za pierwsze 2 lata"],"30-day money-back guarantee":["30-dniowa gwarancja zwrotu pieniędzy"],"Billed at ${ TOTAL_SUM } for the first 2 years":["Płatne ${ TOTAL_SUM } za pierwsze 2 lata"],"Billed at ${ TOTAL_SUM } for the first year":["Płatne ${ TOTAL_SUM } za pierwszy rok"],"You save ${ SAVE_SUM }":["Oszczędzasz ${ SAVE_SUM }"]},"specialoffer:off":{"${ PERCENT_OFF } off":["-${ PERCENT_OFF }"]},"specialoffer:testimonial":{"I love my ProtonMail":["Uwielbiam ProtonMail"],"My favorite email service":["Moja ulubiona usługa e-mail"],"Thanks Proton for keeping us all safe in the complicated internet universe.":["Dziękuję Protonowi za dbanie o nasze bezpieczeństwo w skomplikowanym internetowym uniwersum."],"You get what you pay for. In the case of big tech, if you pay nothing, you get used. I quit using Gmail and switched to @ProtonMail":["Dostajesz to, za co płacisz. W przypadku przedsiębiorstw big tech, jeśli nie płacisz nic, zostaniesz wykorzystany. Przestałam korzystać z Gmail i przeniosłam się na @ProtonMail"]},"specialoffer:time":{"Days":["Dni"],"Hours":["Godz."],"Min":["Min"]},"specialoffer:title":{"And much more":["I wiele więcej"],"Safe from trackers":["Bezpieczny od elementów śledzących"],"Stay organized":["Dbaj o dobrą organizację"],"Black Friday email deals":["Oferty e-mailowe na Czarny Piątek"],"Don’t just take our word for it":["Nie musisz wierzyć nam na słowo"],"Make your inbox yours":["Spraw, aby twoja skrzynka odbiorcza była twoja"],"Our story":["Nasza historia"],"Transfer your data from Google in one click":["Przenieś dane z Google jednym kliknięciem"]},"specialoffer:tooltip":{"Access blocked content and browse privately. Includes ${ TOTAL_VPN_SERVERS }+ servers in ${ TOTAL_VPN_COUNTRIES }+ countries, connect up to 10 devices, access worldwide streaming services, malware and ad-blocker, and more.":["Uzyskaj dostęp do zablokowanych treści i przeglądaj prywatnie Internet. Obejmuje ponad ${ TOTAL_VPN_SERVERS } serwerów w ponad ${ TOTAL_VPN_COUNTRIES } krajach z możliwością połączenia do 10 urządzeń, a także dostęp do globalnych usług streamingu, blokadę reklam, złośliwego oprogramowania i wiele więcej."],"Easily share your calendar with your family, friends or colleagues, and view external calendars.":["Łatwo udostępniaj swój kalendarz rodzinie, znajomym oraz współpracownikom i wyświetla kalendarze zewnętrzne."],"Includes support for 1 custom email domain, 10 email addresses, 10 hide-my-email aliases, calendar sharing, and more.":["Zawiera obsługę 1 niestandardowej domeny e-mail, 10 adresów e-mail, 10 aliasów hide-my-email, udostępnianie kalendarza i nie tylko."],"Includes support for 3 custom email domains, 15 email addresses, unlimited hide-my-email aliases, calendar sharing, and more.":["Obejmuje obsługę 3 niestandardowych domen e-mail, 15 adresów e-mail, nielimitowane aliasy hide-my-email, udostępnianie kalendarza i nie tylko."],"Manage up to 25 calendars, mobile apps, secured with end-to-end encryption, 1-click calendar import from Google, and more.":["Zarządzanie nawet 25 kalendarzami, aplikacje mobilne, bezpieczne szyfrowanie metodą end-to-end, importowanie kalendarza za pomocą jednego kliknięcia z Google i więcej."]},"Status banner":{"Learn more":["Dowiedz się więcej"],"Please note that at the moment we are experiencing issues with the ${ issues[0] } service.":["Uwaga: obecnie występują problemy z usługą ${ issues[0] }."],"We are experiencing issues with one or more services at the moment.":["Mamy problemy z co najmniej jedną usługą."]},"Status Banner":{"At the moment we are experiencing issues with the Proton VPN service":["W tej chwili mamy problemy z usługą Proton VPN"],"Learn more":["Dowiedz się więcej"]},"steps":{"Step":["Krok"]},"suggestions":{"Suggestions":["Sugestie"]},"Support":{"Sub category":["Podkategoria","Podkategorie","Podkategorii","Podkategorii"]},"Support article":{"${ readingTime } min":["${ readingTime } min","${ readingTime } min","${ readingTime } min","${ readingTime } min"],"Category":["Kategoria","Kategorie","Kategorii","Kategorii"],"Didn’t find what you were looking for?":["Nie znaleziono szukanej frazy?"],"General contact":["Skontaktuj się, wykorzystując ogólne zapytanie"],"Get help":["Uzyskaj pomoc"],"Legal contact":["Skontaktuj się z działem prawnym"],"Media contact":["Skontaktuj się z zespołem medialnym"],"Partnerships contact":["Skontaktuj się z zespołem ds. partnerstwa"],"Reading":["Odczytywanie"]},"Support Form Platform option":{"VPN for Android TV":["VPN dla Android TV"],"VPN for Chromebook":["VPN dla Chromebooka"]},"Support troubleshooting":{"App version":["Wersja aplikacji"],"Browser":["Przeglądarka"],"Check if this helps":["Sprawdź, czy to pomoże"],"Choose a product":["Wybierz produkt"],"Did this solve your issue?":["Czy Twój problem został rozwiązany?"],"Faster assistance is just a few clicks away":["Szybsze wsparcie uzyskasz w kilka kliknięć"],"How can we help?":["Jak możemy pomóc?"],"No, contact support":["Nie, skontaktuj się z pomocą techniczną"],"Please fill out one field after another":["Wypełnij pola jedno po drugim"],"Please make your selections":["Dokonaj wyboru"],"Proton account":["Konto Proton"],"Proton for Business":["Proton for Business"],"Thank you for your feedback":["Dziękujemy za podzielenie się opinią"],"What can we help with?":["W czym możemy pomóc?"],"Yes":["Tak"]},"support_modal_search_query":{"Search query":["Zapytanie wyszukiwania"]},"support_search_button":{"Search":["Szukaj"]},"support_search_i_am_looking_for":{"I'm looking for":["Szukam"]},"SupportForm":{"For a faster resolution, please report the issue from the Bridge app: Help > Report a problem.":["W celu szybszego rozwiązania problemu dokonaj zgłoszenia przez aplikację Bridge: Pomoc > Zgłoś problem."],"Information":["Informacje"]},"SupportForm:option":{"Account Security":["Bezpieczeństwo konta"],"Contacts":["Kontakty"],"Custom email domain":["Niestandardowa domena e-mail"],"Email delivery and Spam":["Dostarczanie wiadomości e-mail i spam"],"Encryption":["Szyfrowanie"],"Login and password":["Login i hasło"],"Merge aliases and accounts":["Scalanie aliasów i kont"],"Migrate to Proton":["Migracja do Proton"],"Notifications":["Powiadomienia"],"Other":["Inne"],"Plans and billing":["Plany i rozliczenia"],"Proton for Business":["Proton for Business"],"Sign up":["Rejestracja"],"Storage":["Przestrzeń dyskowa"],"Users, addresses, and identities":["Użytkownicy, adresy i tożsamości"]},"SupportForm:optionIntro":{"Select a topic":["Wybierz temat"]},"swiss_baseed_feature":{"Swiss based":["Ulokowany w Szwajcarii"]},"Testimonial":{"Awards":["Nagrody"],"Customers":["Klienci"],"Featured":["Wyróżnione"],"Go to testimonial source":["Przejdź do źródła referencji"],"Open source of award":["Otwórz źródło nagrody"],"Open source of quote":["Otwórz źródło cytatu"],"Reviews":["Opinie"],"Videos":["Pliki wideo"],"Watch on TikTok":["Oglądaj na TikTok"],"Watch on YouTube":["Oglądaj na YouTube"]},"TestimonialCategory":{"Awards":["Nagrody"],"Customers":["Klienci"],"Featured":["Wyróżnione"],"Media":["Multimedia"],"Reviews":["Opinie"],"Videos":["Pliki wideo"]},"Text":{"If you need help, check out our ${ supportLink }.":["Jeśli potrzebujesz pomocy, sprawdź naszą ${ supportLink }."],"The page you’re looking for might have been removed, or it could be an\nold link.":["Strona, której szukasz, mogła zostać usunięta lub link jest przestarzały."],"Your question may already have an answer in our knowledge base:":["Na Twoje pytanie może już istnieć odpowiedź w bazie wiedzy:"]},"Title":{"On this page":["Na tej stronie"],"Related articles":["Powiązane artykuły"],"Share ${ thisPage }":["Udostępnij ${ thisPage }"],"Switch to Proton Pass - Contact us":["Przejdź na Proton Pass – skontaktuj się z nami"],"Thank you!":["Dziękujemy!"],"this page":["tę stronę"]},"Tooltip":{"More information":["Więcej informacji"]},"tooltip_vpn":{"Access blocked content and browse privately. Includes ${ TOTAL_VPN_SERVERS }+ servers in ${ TOTAL_VPN_COUNTRIES }+ countries, highest VPN speed, ${ TOTAL_VPN_CONNECTIONS } VPN connections, worldwide streaming services, malware and ad-blocker, and more.":["Uzyskaj dostęp do zablokowanych treści i przeglądaj prywatnie Internet. Obejmuje ponad ${ TOTAL_VPN_SERVERS } serwerów w ponad ${ TOTAL_VPN_COUNTRIES } krajach, najwyższe prędkości VPN, ${ TOTAL_VPN_CONNECTIONS } połączeń VPN, usługi streamingu na całym świecie, blokowanie reklam oraz złośliwego oprogramowania i wiele więcej."]},"vpn_servers":{"Get Proton VPN Plus":["Wybierz plan Proton VPN Plus"]},"wallet_signup_2024:Action":{"Get Proton Wallet":["Wybierz Proton Wallet"]},"wallet_signup_2024:Homepage hero product link title":{"Wallet":["Portfel"]},"wallet_signup_2024:Homepage product navigation bar":{"Wallet":["Portfel"]},"wallet_signup_2024:menu item":{"Bitcoin guide":["Przewodnik po systemie Bitcoin"],"Proton Wallet news":["Aktualności Proton Wallet"],"Proton Wallet support":["Wsparcie dla Proton Wallet"]},"wallet_signup_2024:Pricing":{"Includes everything in Proton Unlimited and":["Zawiera wszystko, co Proton Unlimited oraz"],"Limited availability":["Ograniczona dostępność"],"The easiest way to securely own, send, and receive Bitcoin":["Najprostszy sposób na bezpieczne przechowywanie, wysyłanie i odbieranie waluty Bitcoin"]},"wallet_signup_2024:ProductRange":{"Discover Proton Wallet":["Odkryj rozwiązanie Proton Wallet"],"Store and transact Bitcoin privately with an encrypted self-custody wallet.":["Bezpiecznie przechowuj i przesyłaj Bitcoiny dzięki szyfrowanemu portfelowi typu self-custody."]},"wallet_signup_2024:wallet bitcoin":{"Learn about Bitcoin, the Internet's value network.":["Dowiedz się więcej o internetowym systemie gotówkowym Bitcoin."]},"wallet_signup_2024:wallet overview":{"Ensure you're always in control of your Bitcoin.":["Miej pełny nadzór nad swoimi Bitcoinami."]},"wallet_signup_2024:wallet security":{"The encrypted, open-source wallet that puts you in control.":["Szyfrowany portfel o otwartym kodzie źródłowym, który daje Ci pełną kontrolę."]}}},"base":"blog","cdn":{"enabledForAssets":true,"enabledForImages":true,"url":"https://pmecdn.protonweb.com/"},"unleashApi":"https://account.proton.me/api"};
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Seven email management tips for organizing your inbox and boosting productivity | Proton
With so much of your life spent on the internet, an organized inbox isn’t just a matter of being tidy — it’s about being productive and focusing your attention on tasks that really matter. The average office worker receives around 121 emails and sends 40(nowe okno) each day, leading to unnecessary distractions and dips in concentration. It can take more than 23 minutes(nowe okno) to reorient yourself after reading and responding to an email.
Since emails can sap your cognitive resources and decrease your efficiency, consider introducing these seven tips to your daily email routine to keep your head clear and inbox organized.
Tip one: Use custom folders and labels
Most email providers are equipped with advanced sorting capabilities, such as custom folders and labels(nowe okno) that enable you to group your emails into different categories. Sorting your emails into folders declutters your inbox and makes it easier to locate a specific thread. Some email providers even allow you to create parent folders and subfolders to refine the process of storing emails.
Besides storing emails in folders, you can also apply multiple labels to an email and star it(nowe okno) to denote importance. Starred emails can be found in the starred folder, whereas clicking on a label brings up all the emails tagged with it, letting you easily find the one that you need.
Tip two: Set filters
Filters(nowe okno) are customized rules that help you sort your emails automatically when they land in your inbox. You can create filters according to the sender’s address, recipient’s address, email subject, and even attachment status. In addition, there are smart spam detection filters(nowe okno) that send junk emails directly to your spam folder without any action on your part.
For granular control, some email providers also boast a block list feature that enables you to specify email addresses or domains you want to prevent from delivering messages to your inbox or custom folders.
Tip three: Archive emails
The archive folder is a handy way to keep a record of critical conversations and attachments indefinitely until you choose to delete them. By keeping them in a dedicated folder, it is unlikely that you’ll erase them by accident.
Tip four: Check your inbox at scheduled times
We all experience pressure to respond to emails quickly. However, reading emails immediately after they arrive in your inbox can dramatically lower your productivity and interrupt your concentration on key tasks.
Instead, you can block out certain times of the day to check your inbox. The amount of time required for reading and responding to emails depends on how frequently you want to go through your inbox and how many emails you typically receive. Carving out blocks of time to check your inbox not only adds structure to your day but also limits the amount of time you spend reading emails.
Tip five: Respond to emails in batches
Every time you switch between tasks, it takes a little while to regain your bearings. Repetitive tasks, like reading and responding to email, are most efficiently handled in batches.
Email batching is the practice of grouping emails together and responding to them in a single session. It enables you to read, process, and reply to emails only two or three times a day, decreasing context switches and minimizing exposure to distractions in your inbox. You can also create template responses for messages you need to send consistently, allowing you to get more done in less time.
If you want to send an email to a group of people, create a Contact group(nowe okno). Rather than adding email addresses individually, Contact groups allow you to reach multiple recipients and send the same email to them without extra work.
Tip six: Unsubscribe from unnecessary newsletters
From product offers to curated news, newsletters can provide valuable information and keep you updated on the businesses you care about. However, if you are overwhelmed by the volume of daily emails you face, it might be time to unsubscribe from some newsletters(nowe okno).
Take some time to go through your inbox and determine which newsletters and email lists you no longer enjoy. By unsubscribing from them, you are cleaning up your inbox and reducing future clutter. This can help you save time and be more productive in the long run.
Tip seven: Correct mistakes with the Undo send feature
If you’ve ever sent an email to the wrong recipient or forgotten to attach an important file, writing another email to apologize for your mistake is not only embarrassing but also time consuming.
Instead, you can use the Undo send(nowe okno) feature to prevent this type of misstep. The Undo send feature works on a timer set between 5 to 20 seconds and recalls an email sent within that time frame. Once the email has been recalled, you can edit it to include the relevant information.
Use Proton Mail for a more private and organized inbox
At Proton, our vision is to build an internet where privacy is the default. We started with email as it is one of the oldest online communication technologies available, used globally by governments, businesses, and ordinary citizens. Since its launch in 2014, Proton Mail has become the world’s largest encrypted email provider, with an uncompromising focus on user security and privacy.
Emails sent between Proton Mail users are fully end-to-end encrypted(nowe okno), and emails sent to non-Proton Mail users can be secured using the Encrypt for Outside(nowe okno) feature. Additionally, we offer the following organizational features to help you declutter and structure your inbox:
Custom folders and labels
Spam filtering, allow lists, and block lists
Advanced sieve filters
Undo send
Unsubscribe button
Combine emails from separate email addresses into a single inbox
Our free accounts are fully funded by revenue from our paid plans, and we will never invade your privacy to spy on you or show you ads. If you want to support our mission and the development of new features, consider upgrading to a paid account(nowe okno).
FAQ
What is email management?
Email management is the systematic approach of organizing and categorizing emails for maximum efficiency and productivity. It can help you cope with a high volume of emails without feeling overwhelmed. Some tips for effective email management include using labels and filters, archiving unimportant emails, and creating custom filters to weed out junk or spam emails.
How do I effectively manage emails?
Everyone has their own method for managing emails, but a popular method is to create folders or labels that categorize your emails from most urgent to least urgent. By prioritizing emails that are urgent, you can take action on items in a timely manner. Once you have dealt with those emails, archive or delete them so they do not clutter your inbox.
How do I organize email for productivity?
Organizing emails for productivity means minimizing routine work but maximizing output. In addition to using a folder system to sort your emails, you can set aside blocks of time to process similar types of emails and create templates for your go-to responses. If you find email notifications distracting, you can also disable them for a period of time until you are ready to check your inbox again.
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