Getting started with Proton Sheets

Proton Sheets is a privacy-first spreadsheet editor built into Proton Drive — our encrypted cloud storage for businesses and individuals — which is part of Proton’s workspace. It’s designed to help you create, edit, and collaborate on spreadsheets without compromising your data. This guide will walk you through everything you need to get started.

The basics

• Create and rename spreadsheets
  Learn how to start a new sheet from scratch or rename existing ones for better organization.
• Search for spreadsheets
  Find your spreadsheets using the search tool in Proton Drive or Proton Docs homepage.
• Import and export spreadsheets
  Bring in data from other apps and export your sheets in common formats like .xlsx and .csv.

Organize and work with data

• Manage data
  Edit cells, sort data, format numbers, style your content, insert visuals, freeze headers, and work across multiple tabs.
• Set up data validation
  Restrict cell inputs with dropdowns, number limits, and other validation rules.
• Use conditional formatting
  Highlight trends, flag duplicates, or color-code data using custom rules.
• Use formulas
  Automate calculations with built-in functions like SUM(), IF(), and more.

Visualize and collaborate

• Add charts
  Create bar charts, line graphs, and pie charts to bring your data to life.
• Collaborate and share
  Share spreadsheets securely, manage access, use version history, and collaborate in real time.

For step-by-step instructions, each guide above includes screenshots and tips to help you make the most of Proton Sheets.

What you can do with Proton Sheets

Proton Sheets is flexible enough to support many professional workflows, whether you’re working solo or with a team. Here are some examples:

• Build and manage project timelines when coordinating with internal teams or working with clients
• Track budgets, expenses, and forecasts to stay on top of your business finances
• Create and share simple dashboards that help your team monitor key metrics and progress
• Keep client lists, sales pipelines, or CRM-style records organized in one place
• Collaborate on reports, forecasts, or deliverables securely
• Streamline internal workflows like onboarding, content planning, or scheduling
• Review and analyze performance data across campaigns, accounts, or departments

Need more help? You can also contact our Support team anytime.