all-in-one privacy solution":["Proton Unlimited ist eine All-in-One-Datenschutzlösung"],"Black Friday":["Black Friday"],"No ads. Privacy by default.":["Keine Werbung. Privatsphäre als Standard."],"People before profits":["Menschen sind uns wichtiger als Gewinne"],"Security through transparency":["Sicherheit durch Transparenz"],"The best Proton Mail ${ BLACK_FRIDAY } deals":["Die besten Proton Mail-Angebote zum ${ BLACK_FRIDAY }"],"The world’s only community- supported email service":["Der weltweit einzige von der Community unterstützte E-Mail-Dienst"]},"specialoffer:limited":{"${ hours } hour":["${ hours } Stunde","${ hours } Stunden"],"${ hoursLeft }, ${ minutesLeft } and ${ secondsLeft } left":["Nur noch ${ hoursLeft }, ${ minutesLeft } und ${ secondsLeft }"],"${ minutes } minute":["${ minutes } Minute","${ minutes } Minuten"],"${ seconds } second":["${ seconds } Sekunde","${ seconds } Sekunden"],"Limited time offer":["Zeitlich befristetes Angebot"]},"specialoffer:listitem":{"Create multiple addresses":["Erstelle mehrere Adressen"],"Hide-my-email aliases":["Hide-my-email-Aliase"],"Quickly unsubscribe from newsletters":["Newsletter schnell abbestellen"],"Use your own domain name":["Verwende deine eigene Domain"]},"specialoffer:logos":{"As featured in":["Vorgestellt in"]},"specialoffer:metadescription":{"Get an encrypted email that protects your privacy":["Nutze einen verschlüsselte E-Mail-Dienst, der deine Privatsphäre schützt"]},"specialoffer:metatitle":{"Proton Mail Black Friday Sale - Up to 40% off":["Proton Mail Black Friday-Angebot – Bis zu 40 % Rabatt"]},"specialoffer:newmetadescription":{"Get up to 40% off Proton Mail subscriptions this Black Friday. Find great deals on our secure end-to-end encrypted email plans.":["Erhalte an diesem Black Friday bis zu 40 % Rabatt auf Proton Mail-Abonnements. Mache tolle Schnäppchen bei unseren sicheren, Ende-zu-Ende-verschlüsselten E-Mail-Abonnements."]},"specialoffer:newmetatitle":{"Proton Mail Black Friday sale | Up to 40% off secure email":["Proton Mail-Black-Friday-Angebot | Bis zu 40 % Rabatt auf sichere E-Mails"]},"specialoffer:note":{"* Billed at ${ TOTAL_SUM } for the first year":["* Zum Preis von ${ TOTAL_SUM } im ersten Jahr"],"*Billed at ${ TOTAL_SUM } for the first 2 years":["*Zum Preis von ${ TOTAL_SUM } in den ersten zwei Jahren"],"30-day money-back guarantee":["30-tägige Geld-zurück-Garantie"],"Billed at ${ TOTAL_SUM } for the first 2 years":["Zum Preis von ${ TOTAL_SUM } in den ersten zwei Jahren"],"Billed at ${ TOTAL_SUM } for the first year":["Zum Preis von ${ TOTAL_SUM } im ersten Jahr"],"You save ${ SAVE_SUM }":["Du sparst ${ SAVE_SUM }"]},"specialoffer:off":{"${ DISCOUNT } off":["− ${ DISCOUNT }"],"${ PERCENT_OFF } off":["− ${ PERCENT_OFF }"]},"specialoffer:testimonial":{"I love my ProtonMail":["Ich liebe mein ProtonMail"],"My favorite email service":["Mein Lieblings-E-Mail-Dienst"],"Thanks Proton for keeping us all safe in the complicated internet universe.":["Danke Proton, dass du uns alle im komplizierten Internet-Universum beschützt."],"You get what you pay for. In the case of big tech, if you pay nothing, you get used. I quit using Gmail and switched to @ProtonMail":["Du bekommst, wofür du bezahlst. Wenn du nichts bezahlst, wirst du bei der Nutzung von Big Tech ausgenutzt. Ich habe Gmail aufgegeben und bin zu @ProtonMail gewechselt"]},"specialoffer:time":{"Days":["Tage"],"Hours":["Stunden"],"Min":["Min."]},"specialoffer:title":{"And much more":["Und vieles mehr"],"Make your inbox yours":["Übernimm volle Kontrolle über deinen Posteingang"],"Safe from trackers":["Sicher vor Trackern"],"Stay organized":["Sorge für Ordnung"],"Black Friday email deals":["E-Mail-Angebote zum Black Friday"],"Don’t just take our word for it":["Verlasse dich nicht nur auf unser Wort"],"Our story":["Unsere Geschichte"],"Transfer your data from Google in one click":["Übertrage deine Daten von Google mit einem Klick"]},"specialoffer:tooltip":{"Access blocked content and browse privately. Includes ${ TOTAL_SERVERS }+ servers in ${ TOTAL_COUNTRIES }+ countries, connect up to 10 devices, access worldwide streaming services, malware and ad-blocker, and more.":["Greife auf blockierte Inhalte zu und surfe privat. Umfasst ${ TOTAL_SERVERS } Server in über ${ TOTAL_COUNTRIES } Ländern, die Verbindung \nvon bis zu 10 Geräten, weltweite Streaming-Dienste, Malware- und Werbeblocker und mehr."],"Easily share your calendar with your family, friends or colleagues, and view external calendars.":["Teile deinen Kalender ganz einfach mit Verwandten, Freunden oder Kollegen und rufe externe Kalender auf."],"Includes support for 1 custom email domain, 10 email addresses, 10 hide-my-email aliases, calendar sharing, and more.":["Beinhaltet Unterstützung für eine eigene E-Mail-Domain, 10 E-Mail-Adressen, 10 „hide-my-email“-Aliasse, Kalenderfreigabe und mehr."],"Includes support for 3 custom email domains, 15 email addresses, unlimited hide-my-email aliases, calendar sharing, and more.":["Beinhaltet Unterstützung für 3 benutzerdefinierte E-Mail-Domänen, 15 E-Mail-Adressen, unbegrenzte „hide-my-email“-Aliase, Kalenderfreigabe und mehr."],"Manage up to 25 calendars, mobile apps, secured with end-to-end encryption, 1-click calendar import from Google, and more.":["Verwalte bis zu 25 Kalender, Ende zu Ende verschlüsselte mobile Apps, 1-Klick-Kalenderimporte von Google und vieles mehr."]},"Status Banner":{"At the moment we are experiencing issues with the Proton VPN service":["Im Moment gibt es Probleme mit dem Proton VPN-Dienst"],"Learn more":["Mehr erfahren"]},"Status banner":{"Learn more":["Mehr erfahren"],"Please note that at the moment we are experiencing issues with the ${ issues[0] } service.":["Bitte beachte, dass wir im Moment Probleme mit dem Dienst ${ issues[0] } haben."],"We are experiencing issues with one or more services at the moment.":["Im Moment gibt es Probleme mit einem oder mehreren Diensten."]},"suggestions":{"Suggestions":["Vorschläge"]},"Support":{"Sub category":["Unterkategorie","Unterkategorien"]},"Support article":{"${ readingTime } min":["${ readingTime } Min.","${ readingTime } Min."],"Category":["Kategorie","Kategorien"],"Didn’t find what you were looking for?":["Hast du nicht gefunden, wonach du gesucht hast?"],"General contact":["Allgemeiner Kontakt"],"Get help":["Hilfe erhalten"],"Legal contact":["Kontakt für Rechtliches"],"Media contact":["Kontakt für Medien"],"Partnerships contact":["Kontakt für Partnerschaften"],"Reading":["Lesen"]},"Support categories":{"Browse Proton product support":["Produkt-Support von Proton durchsuchen"]},"Support category":{"There is no article in this category yet.":["In dieser Kategorie gibt es noch keinen Artikel."]},"Support troubleshooting":{"--- Select ---":["--- Auswählen ---"],"App version":["App-Version"],"Browser":["Browser"],"Check if this helps":["Schau, ob das hilft."],"Choose a category for your question":["Wähle eine Kategorie für deine Frage aus."],"Choose a product":["Produkt auswählen"],"Did this solve your issue ?":["Hat dies dein Problem gelöst?"],"Faster assistance is just a few clicks away — please make your selections":["Schnellere Hilfe ist nur ein paar Klicks entfernt. Bitte triff deine Auswahl"],"No, contact support":["Nein, Support kontaktieren"],"Proton account":["Proton-Konto"],"Proton Bridge":["Proton Bridge"],"Proton Calendar":["Proton Calendar"],"Proton Drive":["Proton Drive"],"Proton for Business":["Proton for Business"],"Proton Mail":["Proton Mail"],"Proton Pass":["Proton Pass"],"Proton VPN":["Proton VPN"],"Thank you for your feedback":["Danke für dein Feedback"],"Troubleshooting":["Fehlerbehebung"],"What can we help with ?":["Wie können wir dir helfen?"],"Yes":["Ja"]},"support_modal_search_query":{"Search query":["Anfrage suchen"]},"support_search_button":{"Search":["Suchen"]},"support_search_i_am_looking_for":{"I'm looking for":["Ich suche"]},"SupportForm":{"For a faster resolution, please report the issue from the Bridge app: Help > Report a problem.":["Damit das Problem schneller gelöst werden kann, melde es bitte über die Bridge-App: Help > Report a problem (Hilfe > Problem melden)."],"Information":["Informationen"]},"SupportForm:option":{"Account Security":["Kontosicherheit"],"Contacts":["Kontakte"],"Custom email domain":["Benutzerdefinierte E-Mail-Domain"],"Email delivery and Spam":["E-Mail-Zustellung und Spam"],"Encryption":["Verschlüsselung"],"Login and password":["Anmeldung und Passwort"],"Merge aliases and accounts":["Zusammenführung von Aliassen und Konten"],"Migrate to Proton":["Migration zu Proton"],"Notifications":["Benachrichtigungen"],"Other":["Sonstiges"],"Plans and billing":["Abonnements und Abrechnung"],"Proton for Business":["Proton for Business"],"Sign up":["Registrierung"],"Storage":["Speicher"],"Users, addresses, and identities":["Benutzer, Adressen und Identitäten"]},"SupportForm:optionIntro":{"Select a topic":["Thema auswählen"]},"swiss_baseed_feature":{"Swiss based":["In der Schweiz ansässig"]},"Testimonial":{"Awards":["Auszeichnungen"],"Customers":["Kunden"],"Featured":["Empfohlen"],"Go to testimonial source":["Zur Referenzquelle wechseln"],"Reviews":["Bewertungen"],"Videos":["Videos"]},"Text":{"Find the plan that's right for you":["Finde das passende Abonnement"],"If you need help, check out our ${ supportLink }.":["Hilfe erhältst du in unserem ${ supportLink }."],"The page you’re looking for might have been removed, or it could be an\nold link.":["Die von dir gesuchte Seite wurde möglicherweise entfernt, oder es könnte sich um einen alten Link handeln."]},"Title":{"On this page":["Auf dieser Seite"],"Related articles":["Verwandte Artikel"],"Share ${ thisPage }":["${ thisPage } teilen"],"Thank you!":["Vielen Dank!"],"this page":["diese Seite"]},"Tooltip":{"More information":["Weitere Informationen"]},"tooltip_calendar":{"Create up to 20 custom & shareable encrypted calendars. On top of that, add up to 5 calendars from friends, family, colleagues, and organizations.":["Erstelle bis zu 20 benutzerdefinierte und teilbare verschlüsselte Kalender. Darüber hinaus kannst du bis zu 5 Kalender von Freunden, Familie, Kollegen und Organisationen hinzufügen."]},"tooltip_vpn":{"Access blocked content and browse privately. Includes ${ TOTAL_SERVERS }+ servers in ${ TOTAL_COUNTRIES }+ countries, highest VPN speed, ${ TOTAL_VPN_CONNECTIONS } VPN connections, worldwide streaming services, malware and ad-blocker, and more.":["Greife auf blockierte Inhalte zu und surfe privat. Enthält über ${ TOTAL_SERVERS } Server in mehr als ${ TOTAL_COUNTRIES } Ländern, höchste VPN-Geschwindigkeiten, ${ TOTAL_VPN_CONNECTIONS } VPN-Verbindungen, weltweite Streaming-Dienste, Malware- und Werbeblocker und mehr."],"Access blocked content and browse privately. Includes ${ TOTAL_SERVERS }+ servers in ${ TOTAL_COUNTRIES }+ countries, highest VPN speed, 10 VPN connections, worldwide streaming services, malware and ad-blocker, and more.":["Greife auf blockierte Inhalte zu und surfe privat. Enthält über ${ TOTAL_SERVERS } Server in mehr als ${ TOTAL_COUNTRIES } Ländern, höchste VPN-Geschwindigkeiten, 10 VPN-Verbindungen, weltweite Streaming-Dienste, Malware- und Werbeblocker und mehr."]},"version_history_label":{"Version history":["Versionsverlauf"]},"version_history_tooltip":{"Store up to ${ versionHistoryNumber } versions of each file for up to ${ years } years":["Speichere bis zu ${ versionHistoryNumber } Versionen jeder Datei für einen Zeitraum von bis zu ${ years } Jahren"]},"vpn_features_link":{"View VPN plans":["VPN-Abonnements anzeigen"]},"vpn_features_useCase":{"Access blocked content and browse privately":["Greife auf blockierte Inhalte zu und surfe privat"]}}},"unleashApi":"https://account.proton.me/api"};
// We need to import data (the framework context) from the server
// This Astro feature with define:vars works well but creates an inline script
// So we can't directly import the initFramework helper, we have to store the context
window.frameworkContext = frameworkContext;
})();
Seven email management tips for organizing your inbox and boosting productivity | Proton
With so much of your life spent on the internet, an organized inbox isn’t just a matter of being tidy — it’s about being productive and focusing your attention on tasks that really matter. The average office worker receives around 121 emails and sends 40(new window) each day, leading to unnecessary distractions and dips in concentration. It can take more than 23 minutes(new window) to reorient yourself after reading and responding to an email.
Since emails can sap your cognitive resources and decrease your efficiency, consider introducing these seven tips to your daily email routine to keep your head clear and inbox organized.
Tip one: Use custom folders and labels
Most email providers are equipped with advanced sorting capabilities, such as custom folders and labels(new window) that enable you to group your emails into different categories. Sorting your emails into folders declutters your inbox and makes it easier to locate a specific thread. Some email providers even allow you to create parent folders and subfolders to refine the process of storing emails.
Besides storing emails in folders, you can also apply multiple labels to an email and star it(new window) to denote importance. Starred emails can be found in the starred folder, whereas clicking on a label brings up all the emails tagged with it, letting you easily find the one that you need.
Tip two: Set filters
Filters(new window) are customized rules that help you sort your emails automatically when they land in your inbox. You can create filters according to the sender’s address, recipient’s address, email subject, and even attachment status. In addition, there are smart spam detection filters(new window) that send junk emails directly to your spam folder without any action on your part.
For granular control, some email providers also boast a block list feature that enables you to specify email addresses or domains you want to prevent from delivering messages to your inbox or custom folders.
Tip three: Archive emails
The archive folder is a handy way to keep a record of critical conversations and attachments indefinitely until you choose to delete them. By keeping them in a dedicated folder, it is unlikely that you’ll erase them by accident.
Tip four: Check your inbox at scheduled times
We all experience pressure to respond to emails quickly. However, reading emails immediately after they arrive in your inbox can dramatically lower your productivity and interrupt your concentration on key tasks.
Instead, you can block out certain times of the day to check your inbox. The amount of time required for reading and responding to emails depends on how frequently you want to go through your inbox and how many emails you typically receive. Carving out blocks of time to check your inbox not only adds structure to your day but also limits the amount of time you spend reading emails.
Tip five: Respond to emails in batches
Every time you switch between tasks, it takes a little while to regain your bearings. Repetitive tasks, like reading and responding to email, are most efficiently handled in batches.
Email batching is the practice of grouping emails together and responding to them in a single session. It enables you to read, process, and reply to emails only two or three times a day, decreasing context switches and minimizing exposure to distractions in your inbox. You can also create template responses for messages you need to send consistently, allowing you to get more done in less time.
If you want to send an email to a group of people, create a Contact group(new window). Rather than adding email addresses individually, Contact groups allow you to reach multiple recipients and send the same email to them without extra work.
Tip six: Unsubscribe from unnecessary newsletters
From product offers to curated news, newsletters can provide valuable information and keep you updated on the businesses you care about. However, if you are overwhelmed by the volume of daily emails you face, it might be time to unsubscribe from some newsletters(new window).
Take some time to go through your inbox and determine which newsletters and email lists you no longer enjoy. By unsubscribing from them, you are cleaning up your inbox and reducing future clutter. This can help you save time and be more productive in the long run.
Tip seven: Correct mistakes with the Undo send feature
If you’ve ever sent an email to the wrong recipient or forgotten to attach an important file, writing another email to apologize for your mistake is not only embarrassing but also time consuming.
Instead, you can use the Undo send(new window) feature to prevent this type of misstep. The Undo send feature works on a timer set between 5 to 20 seconds and recalls an email sent within that time frame. Once the email has been recalled, you can edit it to include the relevant information.
Use Proton Mail for a more private and organized inbox
At Proton, our vision is to build an internet where privacy is the default. We started with email as it is one of the oldest online communication technologies available, used globally by governments, businesses, and ordinary citizens. Since its launch in 2014, Proton Mail has become the world’s largest encrypted email provider, with an uncompromising focus on user security and privacy.
Emails sent between Proton Mail users are fully end-to-end encrypted(new window), and emails sent to non-Proton Mail users can be secured using the Encrypt for Outside(new window) feature. Additionally, we offer the following organizational features to help you declutter and structure your inbox:
Custom folders and labels
Spam filtering, allow lists, and block lists
Advanced sieve filters
Undo send
Unsubscribe button
Combine emails from separate email addresses into a single inbox
Our free accounts are fully funded by revenue from our paid plans, and we will never invade your privacy to spy on you or show you ads. If you want to support our mission and the development of new features, consider upgrading to a paid account(new window).
FAQ
What is email management?
Email management is the systematic approach of organizing and categorizing emails for maximum efficiency and productivity. It can help you cope with a high volume of emails without feeling overwhelmed. Some tips for effective email management include using labels and filters, archiving unimportant emails, and creating custom filters to weed out junk or spam emails.
How do I effectively manage emails?
Everyone has their own method for managing emails, but a popular method is to create folders or labels that categorize your emails from most urgent to least urgent. By prioritizing emails that are urgent, you can take action on items in a timely manner. Once you have dealt with those emails, archive or delete them so they do not clutter your inbox.
How do I organize email for productivity?
Organizing emails for productivity means minimizing routine work but maximizing output. In addition to using a folder system to sort your emails, you can set aside blocks of time to process similar types of emails and create templates for your go-to responses. If you find email notifications distracting, you can also disable them for a period of time until you are ready to check your inbox again.
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