9 free customizable to-do list templates

Make it easier to see what needs doing and where to start. Whether you’re organizing team tasks, planning your week, or preparing for a wedding, a clear to-do list turns a busy workload into manageable steps.

Choose a free to-do list template and customize it in Proton Sheets, our online spreadsheet editor for professionals.

Download our free to-do list templates

Keep track of work tasks, household errands, and upcoming plans with ready-to-use to-do list templates. Set priorities, add deadlines, and check off tasks as you finish them.

See all to-do list templates

How to use our to-do list templates

You can start using our templates right away. Here’s how:

Open a template by clicking on it or browse all to-do list templates(nova janela).(nova janela)
Select Create a copy in the top-right corner.
Log in or sign up for a Proton Account. The document will be instantly added to your professional cloud storage, so you can edit it right away.

How to make the perfect to-do list

A useful to-do list tells you what to do next without becoming another task to manage. Keep it simple with these tips.

1. Gather your tasks in one place: Write down everything you need to do, from work assignments to household errands. Check your calendar, messages, and notes for anything you’ve missed.
Keep all your tasks in one list so you don’t have to search through scattered notes or rely on memory.
2. Make each task clear and manageable: Write down exactly what you need to do. “Book a dentist appointment” is easier to act on than just “Dentist”.
Break bigger jobs into smaller steps so they feel less overwhelming. Instead of “Prepare presentation”, list “Write the outline”, “Create the slides”, and “Practice the presentation”. Each step gives you something specific to start and finish.
3. Decide what needs attention first: Look for approaching deadlines, tasks that support your main goals, and anything someone else is waiting for. Mark your top priorities so they’re easy to find.
Keep the distinction simple: What needs doing now, what should happen soon, and what can wait? If everything is marked urgent, the list won’t help you.
4. Choose what fits your available time: Decide what you can realistically get done today or this week. Check your calendar to see how much time you have, then estimate how long each task will take.
Leave space for interruptions and unexpected tasks. For work that needs your full attention, set aside a specific block of time.
5. Check off completed tasks and review what’s left: Keep your list somewhere you’ll see and use it. Mark tasks complete as you finish them, then review what remains before planning the next day or week.
Update deadlines and priorities as plans change, and remove tasks that are no longer needed. For anything waiting on someone else, make a note of when to follow up.

Use our to-do list templates for clearer priorities

Share your list with colleagues, friends, or family, update tasks in real time, and control who can view or edit the spreadsheet. Keep track of client work, office tasks, or plans at home.

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