9 free meeting minutes templates (and tips to write yours)

Meeting minutes help make sure nothing gets lost, from conversations to decisions to action items. Whether you’re part of a team, board, or community, our free meeting minutes templates help you keep every detail on record. And with Proton Docs — our online document editor — you can easily customize, download, and share them.

Download our free meeting minutes templates

No more scattered docs — find every meeting minutes template you need in one spot. Keep discussions organized, decisions clear, and follow-ups on track.

See all meeting minutes templates

How to use our free meeting minutes templates

You can start using our templates right away. Here’s how:

Open a template by clicking on it or browse all meeting minutes templates(nuova finestra)(nuova finestra).
Select Save for later in the top-right corner.
Log in or sign up for a Proton Account. The document will be instantly added to your team's cloud storage, so you can edit it right away.

Tips for writing meeting minutes

Here's what you should keep in mind when writing meeting minutes:

1. Prepare before the meeting: Review the agenda and make sure you understand the objectives. It helps to set up a template in advance — you can save time by starting with our free meeting minutes templates(nuova finestra), which are already structured to capture details like who attended, what was discussed, and any action items.
2. Record key details during the meeting: During the meeting, focus on recording the essentials: date, time, location, attendees, key discussion points, and decisions made. Note down action items, who is responsible for them, and any deadlines.
3. Keep it clear and concise: Rather than writing a transcript, focus on summarizing the conversation in neutral language. Highlight the decisions made and the next steps to take.
4. Format for readability: When structuring your minutes, use consistent headings, bullet points when necessary, and formatting that makes the information easy to scan.
5. Share after the meeting: Send out the minutes while the discussion is still fresh in everyone’s mind. Store them in a central, easy-to-access place like Proton Docs so your team can easily review and fill in any missing details.

Use our meeting minutes templates for easy record-keeping

With our cloud storage for business, you can easily customize and share meeting minutes templates. Create a Proton Drive account and collaborate securely with your team.

View plans

Frequently asked questions

What are meeting minutes?: Meeting minutes, also called minutes of meeting, are the written record of what was discussed, decided, and assigned during a meeting. They summarize key points, decisions, and action items so everyone has a single reference.
How do meeting minutes help your business?: Meeting minutes help keep everyone accountable by noting votes, resolutions, and responsibilities. They give you a reliable record to look back on, can serve as legal evidence if needed, and help you make sure teams stay on the same page.
Boards of directors, for example, use meeting minutes to document resolutions, votes, and decisions made during a board meeting. Even smaller or informal groups — like homeowner associations or hobby clubs — can use them to keep track of what they discussed and decided.
What should you include in meeting minutes?: There’s no single format, but effective minutes usually cover the basics: date, time, location, attendees, and agenda items. They should note key points for context, record decisions made and by whom, and list action items with owners and deadlines. If agreed, include the date of the next meeting and any unfinished business.

Jumpstart your document creation process with our free templates for businesses of all sizes

Browse Proton’s templates library

9 free meeting minutes templates (and tips to write yours)

Simple meeting minutes

Team meeting minutes

Board meeting minutes

Staff meeting minutes

Corporate meeting minutes

Executive meeting minutes

Marketing meeting minutes