Businesses often stick with their tech platforms longer than they want to because it’s difficult to switch. Today, your team can migrate in six easy steps.
Whether you use Microsoft or Google, you can now ditch Big Tech and move your email, calendar, and contacts to Proton’s privacy-first ecosystem in a few simple steps with Easy Switch for Business.
In June, we introduced Easy Switch for Business to give organizations using Google Workspace a safe place to run a business, because Google is a nightmare for compliance（新窗口）, it gives AI access to user emails, and it’s a single point of failure.
Over the next few weeks, we’re extending that roll out to organizations using Microsoft Outlook — a company whose track record on privacy has long been questioned. Like Google, Microsoft got around customer consent with a controversial feature users rightly identified as a kind of spyware. More recently, its Copilot flex routing launch caught European businesses off guard when they discovered the promise of a “European cloud” was broken overnight with an automatic opt-in change.
Privacy shouldn’t be an accepted trade-off for productivity. Use Easy Switch for Business to move your email, calendar, and contacts to Proton’s privacy-first ecosystem in just a few simple steps.
How Easy Switch for Business works
Migrate your company from Gmail or Outlook to Proton Mail in six simple steps.
Here’s how:
- Choose what comes with you. Emails. Calendars. Contacts.
- Connect Proton to Google Workspace or Microsoft 365.
- Set up your domain. Your team can work across both while you make the move. You can even use a custom domain from Porkbun or Squarespace with Proton Mail.
- Pick the accounts you would like to bring over.
- Onboard your team on Proton.
- Say goodbye to Big Tech. Private. Secure. Sent from Proton.
Switching from Microsoft Outlook
Learn more: How to switch your business from Microsoft Outlook to Proton using Easy Switch
Switching from Google Workspace
Learn more: How to switch your business from Google Workspace to Proton Mail using Easy Switch
Easy Switch for Business automates and guides you through the entire process. It’s so easy anyone can do it. Your existing platform and Proton run in parallel during the transition, so your team keeps working as normal while everything moves over.
Why businesses are leaving Google and Microsoft
The core of your business is how you communicate with your team and clients through your company inbox and calendar. That’s why over 100,000 organizations — from newsrooms and law firms to tech companies, consultancies, non-governmental organizations and government agencies — have already moved to Proton.
Here’s what these organizations tell us:
They want to decouple from US Big Tech. The risks of vendor dependency — AI training（新窗口）, warrantless surveillance, geopolitical pressure — are well documented. Proton is headquartered in Switzerland, outside US jurisdiction, so laws like FISA and the CLOUD Act that give American authorities the legal ability to access your business data, don’t apply.
They want stronger data protection. Google and Microsoft can access your data, share it with third parties, or leak it in a data breach. Microsoft actually shares its customers’ data with outside vendors called subprocessors（新窗口） for vague purposes. Proton’s use of end-to-end encryption and zero-access encryption by default means your data is not accessible to us, and we can never hand it over or accidentally leak it to third parties. Proton is open source, and anyone can audit our code to validate that our encryption works as described.
They want a business continuity fallback. Because Microsoft is based in the US, it is subject to sanctions and export controls that could interrupt your service access. Already, the US administration has used this power to restrict access to international organizations, and 74% of European businesses say they’re worried about American kill switch powers. Many customers start by running Proton in parallel with their existing provider — a backup that keeps running if an outage, ransomware attack, or geopolitical disruption hits. It’s also how most CISOs we work with begin testing a migration.
They want to strengthen trust with customers. For some businesses, using Proton is a trust signal as much as a security decision. You can point clients, partners, and regulators to Proton’s public source code and audits, encryption by default, Swiss jurisdiction, and nonprofit ownership structure.
They want a provider that can’t be acquired. Proton is owned and governed by a nonprofit foundation. You won’t have to worry about private equity shenanigans, endless price increases, or your data ending up in the ecosystem or jurisdiction you were trying to avoid.
Discover true privacy and choice
Your business data has value precisely because it reflects how your company thinks, operates, and competes. It deserves to be protected. With Easy Switch for Business, you can leave Gmail or Outlook without disrupting a single workday in the process.
Proton Mail is part of a secure suite that also includes encrypted calendar, drive, docs, sheets, video conferencing, password manager, and VPN. Founded by scientists who met at CERN in 2014, we created Proton to build a better internet that protects data by default with strong encryption.
With Proton Mail:
- No one else can access your data. Proton uses end-to-end encryption and zero-access encryption, meaning we can’t access your emails, files, contacts, or calendar items. And it’s safe from hackers in the event of a data breach.
- Your inbox is yours. In addition to strong encryption, Proton Mail implements additional protections to keep marketing trackers and hackers out of your inbox. This includes our advanced anti-phishing features and link tracking protection.
- You’re shielded from government surveillance and kill switches. Because Proton uses strong encryption, we’re not able to share your file contents with third parties, including government authorities. And as a Switzerland-based company, we aren’t subject to US data requests or kill switches.
- AI is available, but optional. Our Lumo AI platform is available as an add-on in Workspace Premium. So you only pay for it if you actually want it.
Learn more about Proton security
Join more than 100,000 businesses protecting their intellectual property from surveillance with Proton Mail.
FAQs
Should I expect my team to experience any downtime?
No. Your current provider and Proton stay in sync during the transition, so there’s no disruption to your day-to-day work.
Can I test before switching fully?
Yes. The dual-send period lets you run both systems in parallel, so you can test everything before making the full switch.
Is my email still encrypted if I send emails externally to Gmail or other providers?
All the emails you send externally (such as to contractors, vendors, or freelancers) will be protected in transit (using TLS) and encrypted on Proton’s servers. But your recipient’s email provider (whether that’s Gmail, Microsoft, or another provider) will still have access to those emails. To keep emails end- to- end encrypted, , no matter what provider they use, send a password-protected email from your Proton mailbox.
