How to use the Proton Pass Windows app

3 mins
Proton Pass
Using Proton Pass

Proton Pass is an end-to-end encrypted password manager that helps you protect your online identity. Using the Windows app, you can access your vaults from your desktop and manage your items, whether they are logins, credit cards, or secure notes. Paid users can even access the app when offline. 

This article goes over the basics of how to use the Windows app and assumes you’ve already installed it on your device. If you need help downloading the app, read our guide on how to set up the Proton Pass Windows app. 

Using the Proton Pass Windows app

Once you have set up the Proton Pass Windows app and signed in, you’ll see that the Windows app is made up of three sections.

Proton Pass for Windows main interface

On the left side, you can access your different vaults — the directories for your different items (items being the term for logins, credit cards, notes, etc.) — as well as your trash and the options at the bottom. Vaults can be used to organize items — in the example above we have a vault for personal items and one for work items.

In the middle section, you can find a list of all the items in the selected vault.

The section on the right shows you the details of a selected item.

Enabling offline mode

To enable offline mode, go to Settings (the gear icon in the bottom left) and click on the Security entry.

Proton Pass for Windows security settings

In the new screen, check the box next to Enable offline access. You’ll be asked to enter your Proton Pass password, and offline access should now be available.

Proton Pass for Windows offline access

Adding new items

To add new items in the Proton Pass Windows app, click the plus sign next to the search bar and then select the type of item you want to create.

You create items by filling out the information in the appropriate blank fields. The blank fields the app prompts you to fill in will depend on the item you’re creating (for example, a login will ask you for a username and password, while a credit card will ask for your name, credit card number, expiration date, etc.). 

When you’re done, click the Create [item] button (this also depends on the item you’re creating), and the app will add your new item to the vault.

Create a new login in Proton Pass for Windows

If you’d like to add two-factor authentication information to a login, check out our guide on how to use 2FA in Proton Pass.

If you need to add extra information to an entry, you can add hidden or custom fields to it.

Editing items

To edit an existing item, select it in the center pane and click the Edit button on the right-hand side of the screen. 

Editing an item in Proton Pass for Windows

Overwrite whatever information you need to change, then click Edit again to finish.

Moving or deleting items

You can also move items to another vault or even delete them entirely. Select the item from the center pane, then click the three vertical dots to the right. A small menu will pop out.

Moving an item in Proton Pass for Windows

To delete an item, click Move to trash. You’ll be asked to confirm. If you do, it will be removed permanently.

You can also click Move to another vault, then select which vault you want to move the item to from the available options.

Sharing vaults

You can also share vaults. To do so, click on any item in a vault, then click the Share button next to the Edit button.

Sharing a vault in Proton Pass for Windows

From there you’ll be prompted to confirm that you’re sharing. Once you’ve confirmed, enter the email address(es) of the people you’d like to share the vault with.

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