Sharing in Proton Pass is flexible by design. Whether you need to share a single item or an entire vault, or grant temporary or permanent access, there’s an option to do so securely from your Proton Pass account. Today we’re introducing groups in business plans to give you more control over your team’s sharing and improve collaboration.
Admins for most multi-user Proton Pass plans can create groups that organize team members by category, such as by team, department, or project. Once you’ve created a group, you can control access to credentials by assigning those groups to specific vaults and items. Instead of sharing items or vaults individually, access is managed at the group level, making it easier to scale up or down as you need.
Groups are available in Pass Professional and the VPN and Pass Professional bundle.
What you can do with groups
Groups make it easier to manage access and share items or vaults at scale. Instead of providing or revoking access one user at a time, you can create groups, add members, and assign permissions to all members at once.
As an admin, you can:
- Create structure within your business by organizing users into groups based on teams, departments, projects, or roles.
- Save time by assigning access to vaults and items at the group level instead of sharing individually.
- Reduce manual work by managing access centrally through group membership.
- Streamline onboarding and offboarding by adding or removing users from groups.
Within your organization, team members can:
- Create items and share them directly with groups for easier collaboration.
- Belong to multiple groups, inheriting access (to items or vaults) from all assigned groups and never wasting time chasing access to the tools and systems they need to get work done.
- Always have access to the latest passwords and data shared with the groups they belong to, no matter which device or platform they’re using.
Put an end to unnecessary access
Protecting sensitive data within your business is easier when you team members have access to what they need and nothing more.
This is known as the “principle of least privilege,” and it’s one of the core principles of zero trust security. Zero trust is a cybersecurity framework that means a system never assumes anyone’s identity or access rights, and will verify every time access is attempted.
When it comes to sensitive data such as financial records or customer details, access must be limited strictly to those who need access. Otherwise, insider threats proliferate — 83% of businesses(新しいウィンドウ) reported accidental or malicious data breaches caused by their own employees in 2024. If you’re not taking care to ensure that access is limited strictly to those who need it, and regularly removing legacy accounts for ex-employees, your valuable business data is at risk.
Groups make it simple to define who can access what within your network. Working with the principle of least privilege is difficult and prone to errors when you’re managing access at the user level. But working at the group level gives you a much clearer picture of access rights within your organization, making it easier and quicker to enforce properly structured access rights.
Simplify onboarding and offboarding
Introducing a new team member can be time-consuming and error prone, from assigning equipment to ensuring they have access to the tools and systems they’ll need for their role. A team member can get to work faster when the appropriate access is designated from day one. Adding them to a group is the most efficient and reliable way to set up their role and permissions within your network.
Groups also make offboarding easier and safer. Old accounts for former employees and contractors increase your attack surface and risk leaving “ghost access” to accounts they’re no longer authorized to see.
Easier team password sharing for faster work
Sharing credentials, WiFi passwords, payment details, and notes is a daily necessity in the modern workplace.
Vaults in Proton Pass are the ideal location to centralize the information and make it available to your team across multiple devices. But without proper access controls, sensitive information can still leak.
Groups reduce this risk and also ensure that members always have access to the latest version of credentials; if a password is changed by one user, it’s updated in real time for all other users.
Secure links are still available for one-off and temporary sharing, but group access permissions will prevent unauthorized sharing, reducing errors and protecting your network.
See Proton Pass in action
Proton Pass was designed to help everyone take control of their passwords, but businesses have unique collaboration needs and heightened risks. Small businesses are especially targeted by hackers, with one in four experiencing a cyberattack in the last year.
Swiss IT management firm GILAI and the French managed office provider Morning have enabled security and collaboration by switching to Proton Pass.
See how Proton Pass met GILAI’s rigorous security standards
Read about how Proton Pass powers Morning’s business model
Groups is the next step in making Proton Pass for Business the ideal tool for password management, access control, and collaboration. If you’re interested in finding out more about Proton Pass for Business, contact our sales team for more information.
